Building

Create data records for the organization's various buildings. Enter information on the identification (assignment of a location and a building number and name) and address of the building as well as the building description. See at a glance how the current space utilization (according to DIN 277) is distributed in the building. Assign the floors that are located in the building. If eTASK.maintenance is also used, all maintenance contracts that have been concluded with external or internal service providers for this building are displayed.

Identification

In this section, data for the identification of the building can be entered. The code of the building will be generated automatically when you save the data record.

Property	Description
Building No.	Enter the number of the building. The number entered here will be part of the building code generated by the system.
Code	Displays the building code automatically generated by the system. The code consists of the selected location and the building number assigned to the building.
Name	Enter the full building name We recommend that you use a name indicating the function of the building (e.g., "Headquarters Zhizschin Industries, Shanghai").
Cost Center	Select the cost center which is to be charged with the costs for the building.

Building photo

Store the standard image for the building here.

In this section you can manage images and display an image gallery.

Location & Building Group

The location in which the building is located can be selected here.

Property	Description
Building Group	Select the building group to which the building is to be assigned.
Location	Select the location in which the building is located. The code of the location selected here will be part of the building code which is automatically generated by the system.

Address

In this section you can enter information on the building's address and exact location.

Property	Description
Property	Select the property on which the building is located.
Longitude	Enter the longitude of the building's location (e.g. the entrance area) for easier visualization in map services (e.g. Google Maps).
Latitude	Enter the latitude of the building's location (e.g. the entrance area) for easier visualization in map services (e.g. Google Maps).
Operating area	Selection of the associated operating area
Street	Enter the name of the street in which the building is located.
Street Number	Enter the house number of the building.
Postal Code	Enter the post code of the building.
City	Enter the name of the city in which the building is located.

map view

In this area, the location of the building is displayed on a dynamic map. You can reset the coordinates of the building using the small cross at the top right-hand edge and then enter new ones. This step is not necessary to change the address.

Details

You can enter additional information on the building into this section. It will mainly be relevant for the building's administration.

Property	Description
Building length [m]	Enter the building length in meters.
Monument protection	⚠️ This property will be removed in one of the next releases. Please do not use it anymore. Indication of whether the building is a listed building.
Building width [m]	Enter the building width in meters.
Built-up area [m²]	Enter the built-up area in square meters. If the building dimensions have been entered, the building area can be calculated from the dimensions.
Number of freight elevators	⚠️ This property will be removed in one of the next releases. Please do not use it anymore. Enter the number of existing freight elevators.
Amount of Floors	Enter the number of floors in the building.
Construction Type	Select the construction type of the building.
object type	Selecting an object type
Infrastructure	⚠️ This property will be removed in one of the next releases. Please do not use it anymore. Enter additional information about the building's infrastructure.
Chief Operating Officer	Select the works manager responsible for the building.
Year of Construction	Enter the year in which the building was constructed.
Planned demolition	Indication of the date when the demolition of the house is planned, if applicable.
Concept	Select the location concept.
In-depth survey	⚠️ This property will be removed in one of the next releases. Please do not use it anymore. Indicate whether an in-depth survey was conducted for this building.
Responsible Person	Responsible Person
Cellar	⚠️ This property will be removed in one of the next releases. Please do not use it anymore. Specify the type of cellar (e.g. underground garage, storage rooms).
Number of passenger elevators	⚠️ This property will be removed in one of the next releases. Please do not use it anymore. Enter the number of existing passenger elevators.
Life cycle phase according to GEFMA 200	Select the life cycle phase according to GEFMA 200 in which the building is currently located. The selection can have an impact on individual reports in such a way that buildings in very early or very late phases are not included in the evaluations.
type of use	Selecting the type of building use
Remark	Enter information or comments about the building information.
Building height [m]	Enter the building height in meters.
Function	Select the function of the building.
Property Type	Select the property type of the building.

Owner

The company that owns the building and its contact person from the personnel list are stored in this info area.

Property	Description
Contact person	Select a person from the personnel list who belongs to this company and is assigned as the contact person for the building.
building owner	Select the company that owns the building. If this is a person, it must still be created as a company under "Companies and addresses".

Property management

The company that is responsible for the property management of the building is stored in this info area, along with its contact person from the personnel list.

Property	Description
Property management	Select the company from "Companies and addresses" that has taken over the property management for the building.
Contact person	Select a person from the personnel list who belongs to this company and is assigned as the contact person for the building.

Climate factors

This info area contains information on the climate factors.

Property	Description
Weather station	Selection of the nearest weather station.
Heating limit temperature [°C]	⚠️ This property will be removed in one of the next releases. Please do not use it anymore. Indication of the heating limit temperature in degrees Celsius.
Internal temperature [°C]	⚠️ This property will be removed in one of the next releases. Please do not use it anymore. Specification of the target indoor temperature in degrees Celsius.

Area Target values

In this info area, you manage the target values from the architect's specifications or plans.

Property	Description
Gross cubic capacity [m³]	Enter the gross volume in cubic meters. If the building dimensions have been entered, the gross volume can be calculated from the dimensions.
Traffic area [m²]	Enter the plan value of the traffic area of the building.
Main usable area [m²]	Enter the planned value of the main usable area of the building.
Net Area (Target)	Enter the target value of the building’s gross floor area.
Usable floor space [m²]	Enter the planned value of the usable area of the building.
Net volume [m³]	Enter the planned value of the net room content of the building.
Functional area [m²]	Enter the plan value of the functional area of the building.
Gross Area (Target)	Enter the target value of the building’s gross floor area.
Additional usable area [m²]	Enter the planned value of the ancillary usable area of the building.

Floors

This list displays all floors assigned to the building. Click "Assign Floor" to assign further floors to it.

See also: Floors

Lease Management

This section is only relevant if the building has been leased. It contains information on the lease contract and the cost center which is charged with the lease.

Property	Description
Company Code (SAP)	Enter the accounting area to which the building is assigned.
rentable until	Selection of the date until which the building can be rented.
Rental guarantee Price per m²	Entry of the price per m² agreed as part of the rental guarantee, which the manager (tenant of the entire building) receives from the owner, regardless of whether the manager was able to sublet the space.
Building description (for rent index)	A description of the building can be entered here, which is then displayed in the rent index.
Contract type	Select the type of contract.
Person responsible for the property Name	Enter the name of the person responsible for the property.
Type of service	Select the service type here that is to be used for renting. Buildings can be marked in color in CAD/BIM representations using this information.
Billing on flat fee basis	Indicate whether billing is to be performed on a flat fee basis.
Property manager Phone	Enter the telephone number of the person responsible for the property.
Rental guarantee for rental agreement no:	Selection of the rental agreement for the entire house for which a rental guarantee has been agreed.
Property manager E-Mail	Enter the e-mail address of the person responsible for the property.
Commercial Unit	Select the accounting unit to which this building belongs.
rentable	Indication of whether the building is rentable.
Department	Select the department to which the building should be allocated.

Specifications for operating cost accounting

This group contains specifications and parameters for the preparation and calculation of a building's operating cost statement. It includes regulations for the distribution and allocation of service charges to tenants.

Property	Description
Cost type Administrator fee	Selection of the cost type for the administrator fee.
Default risk as a percentage of the basic rent [%]	Specification of the default risk as a percentage of the basic rent.
Administrator's fee as a percentage of the BK [%]	Indication of the management fee as a percentage of the operating costs.
Cost type Default risk	Selection of the cost element for the default risk.

Mapping model

The mapping model includes features for the spatial representation and location of the building. It contains information on the geometric representation and positioning in the geographical context.

Property	Description
NAVVIS Code	Enter the NAVVIS code to establish a connection with a NAVVIS system

Employee Onboarding

This area contains parameters and settings that are used in connection with the onboarding of employees.

Property	Description
Active	Specify here whether employee onboarding is activated for this building. If yes, the building is displayed in the corresponding form in the selection lists.
Picture obligatory	Specify here whether an image must be uploaded when onboarding is carried out for an employee who works in this building. Use this to connect external locations that may not have the necessary infrastructure to create images for ID cards etc. themselves.

Building comment

Here you have the opportunity to enter further detailed information about the building.

In this section you can add and edit comments and annotations.

File attachments

Files providing more information about the present building can be uploaded in this section.

In this section you can upload, download and manage files.

heating

This info area is used to enter further information on the heating of the building.

Property	Description
Temperature spread [°C]	⚠️ This property will be removed in one of the next releases. Please do not use it anymore. Enter the temperature spread of the heating circuit in degrees Celsius.
Supply	⚠️ This property will be removed in one of the next releases. Please do not use it anymore. Information on the type of heat supply.
Heating period until [DD.MM]	⚠️ This property will be removed in one of the next releases. Please do not use it anymore. Enter the end of the heating period. The format DD.MM must be observed here.
Remark Heating	Enter notes or comments on the heating.
External heating cost billing	⚠️ This property will be removed in one of the next releases. Please do not use it anymore. Indication of whether the heating cost billing is carried out by an external company.
Heating period from [DD.MM]	⚠️ This property will be removed in one of the next releases. Please do not use it anymore. Enter the start of the heating period. The format DD.MM must be observed here.
Type of heat detection	⚠️ This property will be removed in one of the next releases. Please do not use it anymore. Enter the type of heat detection.
Number of heating circuits	⚠️ This property will be removed in one of the next releases. Please do not use it anymore. Enter the number of existing heating circuits.
Heating pipe material	⚠️ This property will be removed in one of the next releases. Please do not use it anymore. Enter the material of the installed heating pipes.
heating medium	⚠️ This property will be removed in one of the next releases. Please do not use it anymore. Enter the heating medium (district heating, natural gas, etc.).

electric

This info area is used to enter further information on the supply of electrical energy to the building.

Property	Description
Remark Electrical	Enter notes and comments on the electrical connection.
Number of house connections	⚠️ This property will be removed in one of the next releases. Please do not use it anymore. Enter the number of existing house connections.
Installed power [kW]	⚠️ This property will be removed in one of the next releases. Please do not use it anymore. Enter the installed electrical power in kilowatts.
Amperage [A]	⚠️ This property will be removed in one of the next releases. Please do not use it anymore. Enter the maximum permissible current of the connection.
Contractually agreed power [kW]	Enter the contractually agreed electrical output in kilowatts.
Number of transformer stations	⚠️ This property will be removed in one of the next releases. Please do not use it anymore. Enter the number of existing transformer stations.
Insulation (material)	⚠️ This property will be removed in one of the next releases. Please do not use it anymore. Enter the material of the cable insulation.

Water

This info area is used to enter further information on the building's water supply.

Property	Description
wastewater disposal	⚠️ This property will be removed in one of the next releases. Please do not use it anymore. Indication of whether the building has a wastewater disposal system.
Connection dimension [mm]	⚠️ This property will be removed in one of the next releases. Please do not use it anymore. Enter the dimension of the water connection in millimeters.
Rainwater connections	⚠️ This property will be removed in one of the next releases. Please do not use it anymore. Enter the number of existing rainwater connections.
hot water supply	⚠️ This property will be removed in one of the next releases. Please do not use it anymore. Indication of whether the building has a hot water supply.
cold water supply	⚠️ This property will be removed in one of the next releases. Please do not use it anymore. Indication of whether the building has a cold water supply.
Remark Water	Enter notes or comments on the water supply.
Number of connections	⚠️ This property will be removed in one of the next releases. Please do not use it anymore. Enter the number of existing water connections.

Media

This info area is used to enter further information on the supply of various types of media to the building.

Property	Description
ventilation	⚠️ This property will be removed in one of the next releases. Please do not use it anymore. Indication of whether the building has a (central) ventilation system.
vacuum	⚠️ This property will be removed in one of the next releases. Please do not use it anymore. Indication of whether the building has a (central) vacuum system.
air conditioning	⚠️ This property will be removed in one of the next releases. Please do not use it anymore. Indication of whether the building has (central) air conditioning.
Remark Media	Enter notes or comments on the media supply.
Compressed air	⚠️ This property will be removed in one of the next releases. Please do not use it anymore. Indication of whether the building has a (central) compressed air supply.
Exhaust air	⚠️ This property will be removed in one of the next releases. Please do not use it anymore. Indication of whether the building has a (central) exhaust air system.
technical exhaust air	⚠️ This property will be removed in one of the next releases. Please do not use it anymore. Indication of whether the building has a (central) disposal system for technical exhaust air.
process cooling water	⚠️ This property will be removed in one of the next releases. Please do not use it anymore. Indication of whether the building has a (central) cooling water supply.
chem. waste water	⚠️ This property will be removed in one of the next releases. Please do not use it anymore. Indication of whether the building has a (central) disposal system for chemical waste water.
distilled water	⚠️ This property will be removed in one of the next releases. Please do not use it anymore. Indication of whether the building has a (central) supply of distilled water.
general waste water	⚠️ This property will be removed in one of the next releases. Please do not use it anymore. Indication of whether the building has a (central) disposal system for general waste water.

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This info area is used to enter further information about the roof of the building.

Property	Description
Roof construction	⚠️ This property will be removed in one of the next releases. Please do not use it anymore. Enter the type of roof construction (flat roof, monopitch roof, etc.).
Remark roof	Enter notes or comments on the roof.
Roof covering	⚠️ This property will be removed in one of the next releases. Please do not use it anymore. Enter the type of roof covering.
lightning protection	Indication of whether the building has a lightning protection system.

Protection

This info area is used to enter further information on building protection.

Property	Description
fire extinguishing technology	⚠️ This property will be removed in one of the next releases. Please do not use it anymore. Indication of whether the building has fire extinguishing equipment.
sprinkler system	⚠️ This property will be removed in one of the next releases. Please do not use it anymore. Indication of whether the building has a sprinkler system.
Fire alarm system	Indication of whether the building has a fire alarm system.
intrusion detection system	⚠️ This property will be removed in one of the next releases. Please do not use it anymore. Indication of whether the building has a burglar alarm system.
Remark Protection	Enter notes or comments on the protective devices.

Building Parts

This list contains the data records of all building parts in the building. Optionally, you can enter building parts by clicking the button "Add Building Part" and filling out the displayed webform.

See also: building components

Building Assessment

This list is a directory of all key data and evaluations related to buildings.

See also: Key and valuation figures for buildings

Evaluation values with value chart

This list is an index of all key figures and valuations given for the building with their changes over time.

See also: KPI history

Additional cost center assignments

This list shows the current cost center assignments for the building.

See also: Further cost center allocations Buildings

List of rental agreements

This report lists all master sheets for the building's rental agreements. The report can be called up and downloaded via the "Reports" button in the work bar of the form.

Add cost elements with allocation type to the building

All cost types with the corresponding allocation type that are defined in the property and have not yet been assigned to the building are added using this procedure. An allocation key must then be assigned to each cost element (except for direct costs). The easiest way to do this is via the mass change function.

Change of ownership / lease adjustment

This wizard can be used to change the company of the rental agreements in the building.

CAFM-Connect Export

You can export the building data as an IFCXML file via the CAFM Connect interface.

Building data (all)

This report lists all the data recorded for the building. The report can be accessed and downloaded via the "Reports" button in the workbar of the form.

Building data (address, building information, area, image)

This report lists the address data, the information on the building itself and the target area values. The report can be called up and downloaded via the "Reports" button in the work bar of the form.

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This report lists all technical building data recorded for the heating, electrical, water and media supply as well as the roof structure and protective devices for the building. The report can be accessed and downloaded via the "Reports" button in the work bar of the form.

Area Overview

This report provides you with an overview of the area in the building and sorts its spaces by usage type. The data for the report is obtained from the webform "Rooms" where the room's area as well as its usage type can be determined. Click the button "Reports" in the toolbar to download the report.

Spaces per Cost Center net and gross

This report lists all cost centers which are assigned spaces in the building. In addition, the spaces assigned to the cost centers are displayed as net and gross in the "Cellar", "Office" and "Cellar + Office" categories. The report can be downloaded via the "Reports" button on the webform’s tool bar.

Door plates 190mm x 70mm

This report is used to create door signs with information on room occupancy, among other things. They can be printed out and are provided with cutting lines. The report can be called up and downloaded via the "Reports" button in the work bar of the form.

rent index

This list shows all rent index data for the building.

See also: Rent index - definition

List of building allocation keys for operating cost type

This list shows all the apportionment keys for the building per operating cost type.

See also: Operating cost types per building

List of building allocation keys

List of keys for distributing the building costs to the rooms assigned to the respective key in the room book

See also: Allocation of Service Charges to Buildings

List Allocation of operating costs to buildings

This list shows all the allocation keys used to allocate (operating) costs to the building.

See also: Buildings in groups

List of advance payments for renting

Here, you can define specifications for BK advance payments that take effect when rooms in this building are rented out. This saves you the trouble of having to make these entries individually for each rented room. The specifications apply to all rooms with the corresponding usage type.

See also: Specifications for BK advance payments

Maintenance Contracts

If there are maintenance contracts for the building, they will be displayed here.

See also: Maintenance contracts

Accounting Profiles

List of billing profiles for buildings

See also: Assignment: Building to billing profile

Rent & Utilization Type

List rental price types of use

See also: Allocation: Rental prices to types of use

List of daily reports

List of daily reports

See also: Enter daily reports

List of visitors

List of visitors

See also: Visitor list (free visitors)

List Assignment: Buildings to systems

List Assignment: Buildings to systems

See also: Assignment: Buildings to systems

List of outdoor areas

List of outdoor areas

See also: Outdoor areas

List of CAFM drawings

List of CAFM drawings

See also: CAFM drawings

No Configuration for GE_KALTMIETZINS_AUSWAHL

No Configuration for GE_KALTMIETZINS_AUSWAHL

See also: Default rent

List of rights to properties/CAD

List of rights to properties/CAD

See also: Rights to property / object explorer

List IH_RECHT_BETREIBERPFLICHT_OBJEKTREGEL_T

List IH_RECHT_BETREIBERPFLICHT_OBJEKTREGEL_T

See also: Object rule operator obligation

List of measures

List of measures

See also: Budget items/project measures

List of construction projects

List of construction projects

See also: building projects

List of defects

List of defects

See also: List of defects

List of building group assignments

List of building group assignments

See also: Assignments: Buildings to building groups

List of responsibilities Service ticket

List of responsibilities Service ticket

See also: Responsibilities Service ticket

List of representatives

List of representatives

See also: Emergency call and authorized representative list

List of external employees

List of external employees

See also: Visitor list (reporting systems)

Relocation list

Relocation list

See also: Removals

Relocation list

Relocation list

See also: Removals

List relocation planning

List relocation planning

See also: relocation planning

List relocation planning

List relocation planning

See also: relocation planning

List of buildings with beverage room service

List of buildings with beverage room service

See also: Building with catering room service

List of buildings Diagnosis

List of buildings Diagnosis

See also: Building Analyses

List of contracts

List of contracts

See also: Contracts

List VM_MIETVERTRAEGE_BK_ANPASS_T

List VM_MIETVERTRAEGE_BK_ANPASS_T

See also: Adjustment of BK advance payments

List Last rent adjustment

List Last rent adjustment

See also: Adjustment of the basic rent (rent index)

List VM_MIETVERTRAEGE_KMZ_ANPASSUNGEN_T

List VM_MIETVERTRAEGE_KMZ_ANPASSUNGEN_T

See also: Adjustment of basic rent (surcharges)

List of meter groups

List of meter groups

See also: Meter groups

List of meter readings

List of meter readings

See also: Meter Readings

Counter list

Counter list

See also: Counter

Objects in this building

All objects that are assigned to this building are stored here. Click on "New..." to add further objects.

See also: Object list