You can record registered visitors in the visitor list. This makes it possible for the gatekeeper, for example, to carry out checks.
identification
In this info area you will find information that can be used to identify the data record. This is usually the code and the name, together with other important information.
| Property | Description |
| Internal ID (Data ID) | The internal ID, or data ID, is used within the application to uniquely identify the data record. |
visitor information
Information about the visitor and the planned visit can be entered in this info area.
| Property | Description |
| Visitor group | Select here which group the visitor belongs to. You can use visitor groups to organize temporal groups, for example, or you can use them to classify visitors in a similar way to the category. |
| Visitors (from staff list) | Visitors who come regularly can be stored in the staff list so that they do not have to enter their data each time they visit. |
| Arrival | Indication of the date and time at which the visitor is expected. |
| Leaving | Indication of the date and original time at which the visitor is expected to leave the company. |
| First name of the visitor | Enter the first name of the visitor. |
| Last name of the visitor | Enter the last name of the visitor. |
| Company | Selection of the company from which the visitor originates. |
| Booking date visit | Select an appointment from the eTASK.room booking for which the visitors are to be registered. If the registration was started from the room booking, this information is already available. |
| Visitor category | Select the category of the visitor here. You can set up categories as required, e.g. to differentiate between tradespeople, suppliers, service providers, etc. or to classify them according to security aspects. |
Visited employee(s) / event
In this information area, details can be entered about the employee or event that the visitor is to visit.
| Property | Description |
| Telephone | Enter the telephone number of the employee who attended or the person responsible (user) for the event |
| End time | Specify here when the event should end. This helps to keep track of whether visitors may still be in the building or on the grounds without authorization. |
| Start time | If the visitor is expected to attend an event, you can enter the start date of the event here so that you can roughly estimate how the visit will fit in with the event on arrival. In addition, any necessary preparations can be made promptly. |
| Building | Selection of the building that visitors are to visit. |
| Visiting employee | Selection of the employee to be visited. |
Visitor registration
Visitor registration information can be created in this info area.
| Property | Description |
| Card/transponder number | Indication of the number/identification of the visitor card or transponder issued to the visitor. |
| Present? | If the visitor is currently present, this checkbox must be activated. |
| remark | Enter additional comments or notes. |
Comments
This info area has an editor in which comments on the data record can be left.
In this section you can add and edit comments and annotations.
Controller_VisitorFromStaff
For internal employees, you can select from the users created. Both the name and the company are displayed automatically.
