Associates

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If your company manages objects from several associates, you can enter a list of these associates here. The number entered for the associate should become part of the object such as contract number and invoices, to ensure simple and clear assignment.

Identification

Information on the data record’s identification is entered in this section.

Property	Description
Operator Obligation	Indicate whether the associate is the operator of the leased spaces.
VAT ID no.	Entering the sales tax identification number
Tax number	Here you can enter the tax number for the company.
Delete from date	This determines the date from which the company and all its data can be deleted.
G/L chart of accounts	Here you can select which G/L chart of accounts should be used for the company. You can define G/L charts of accounts yourself in the control panel and assign the corresponding G/L accounts to them. At all relevant points where you can select G/L accounts, only the G/L accounts that are available in the chart of accounts of the appropriate company are available. Further restrictions may apply to the selection. Please note that once you have selected a G/L chart of accounts, you can no longer change it once the first documents have been entered.
Comment	Enter comments or information about the associate.
creditor identification number	Enter the creditor identification number of the company.
Number	Unique identification number of the rental company. This number identifies the company in the system and is essential for the correct allocation of rental properties and contracts. Entry is mandatory to ensure clear identification and management of the company.
Name	Enter the (lease) associate’s name.
Company	Select the company to which the associate belongs.

Deviating associates

This group includes characteristics of the company's affiliated partners, such as cooperation companies or affiliated companies. It contains information on the type of partnership and relevant key figures.

Property	Description
Settlement account	Enter the number of the settlement account used for the payment transactions with the associate.
Alliance partner DATEV account	Enter the DATEV account number of the alliance partner.
Alliance partner	Select the alliance partner in DATEV.

Import

More precise details about the associate’s accounting can be entered in this section.

Property	Description
Release workflow active?	Specifies whether the incoming invoice workflow should be activated for this company. This means that every incoming invoice for the company must be released via the workflow.
Payment transactions active?	Specifies whether eTASK.payments should be activated for this company.
Allow deletion of incoming invoices	Incoming invoices in the invoice entry workflow step
E-mail for incoming invoices	Enter the e-mail address for receiving incoming invoices for this company.

Default settings for outgoing invoices

In this info area, settings are made that apply to all outgoing invoices of this company.

Property	Description
Notes on printing eInvoices	Specify here whether a standardized note on the eInvoice should be printed on the outgoing invoices of this company. The note informs the recipient that this is an invoice in ZUGferd format that could be processed automatically.
invoice note	Enter the invoice note. It is printed as the final text in the outgoing invoice if it is entered here.
Payment transactions (credit notes) active	Indication of whether credit notes should be possible for the company in the context of payment transactions.
actual taxation	Standard: Target control

Sender's address

The style sheet for invoices of the present associate are defined in this section.

Property	Description
Sender's address	Enter the sender’s address which should be displayed on invoices for the associate.

Electronic invoicing

In this info area, settings are made for the company's electronic invoicing.

Property	Description
E-mail header	Selection of the e-mail header. This determines which e-mail is used for sending electronic invoices.
CC receiver	Enter the e-mail addresses, separated by a semicolon, that are to receive the e-mail for electronic invoicing.

Default settings for orders

All FM orders assigned to the company are based on these standard settings.

Property	Description
Print administrator address	Specifies whether the administrator address should be printed in the "Order" report. If this option is activated, the administrator address is printed instead of the company address. The company name of the company is still shown.
Print service recipient	Specifies whether the address of the service recipient should be printed in the "Order" report. The address is printed below the order items.

Default settings for rental agreements

The default settings specified here apply to all of the company's rental agreements.

Property	Description
Remaining term of open-ended contracts [months]	Enter the remaining term for open-ended rental agreements. Open-ended rental agreements are valued with this remaining term.
Rental agreements unlimited from term [months]	Tenancy agreements with a longer term than the term set here are classified as open-ended contracts.
Debit position from month	Select the month from which debit positions should be created for the associate.

Own bank accounts

This list shows the company's own bank accounts.

Export

The invoice export paths for the present associate are defined here.

Property	Description
Write-on indicator	Activation of the fixing of posting records for external financial accounting.
Financial accounting client	Entry of the company's client in the external financial accounting system.
Financial accounting export active?	Specifies whether the export of invoices to an external financial accounting system should be activated for the company.

G/L accounts for balances carried forward

This group includes characteristics for G/L accounts that are used for balances carried forward in the companies. It is used to manage and analyze opening balances and annual financial statements.

Property	Description
Accounts receivable balances carried forward	Select the G/L account to be used in this company for balances carried forward for debtors.
Balance carried forward G/L accounts	Select the G/L account to be used in this company for balances carried forward to G/L accounts.
Accounts payable balances carried forward	Select the G/L account to be used in this company for balance carryforwards for vendors.

G/L accounts for accruals and deferrals

This group contains characteristics for G/L accounts that are used for accounting accruals and deferrals. They are used to allocate expenses and income in the companies on an accrual basis.

Property	Description
Prepaid expenses and deferred charges	If expenses for the next financial year are already paid in the current financial year, a G/L account for prepaid expenses must be assigned here
Accrued expenses and deferred income	A G/L account for deferred income must be assigned here for income that arises before the balance sheet date and is to be treated in the following financial year

G/L accounts for basic rent

All G/L accounts of the company to which cold rent is posted are shown in this list.

G/L accounts for advance payments of operating costs

All of the company's G/L accounts to which advance operating cost payments are posted are shown in this list.

G/L accounts for cash discount

tax accounts

This list shows all the company's tax accounts.

[de]Steuerschlüssel für Herkunftsarten

[de]Kostenstellen

Posting transactions

Accounting years

Projects

All projects assigned to the associate are displayed in this list.

Standard disclaimer for orders

This group contains standard disclaimer texts that are used for a company's orders. The characteristics define legal notices and conditions that appear by default on order documents.

Property	Description
disclaimer	Enter a standard disclaimer for all orders from this company.

Header and footer for letters

The header and footer for reports whose layout is influenced by company-specific headers and footers can be uploaded here. See IC1833. There may be exactly one file with the name "BriefKopfzeile.png" and one with the name "BriefFusszeile.png".

In this section you can manage images and display an image gallery.

Assignments: Payments to account statements

This list shows all assignments of payments to account statements made for the company.

List of all Accounting Records - DATEV

All DATEV posting records of the company are included in this list.

Rental agreements Payments

The payments made on behalf of the company for rental agreements are listed here.

Assignments of incoming payments (cost recording)

All incoming payments assigned to the company within the framework of eTASK.cost recording are displayed in this list.

Network partners

This list contains the association partners of the company.

List of rental agreements Deposit

Deposit payments to the company are recorded here.

Accounts receivable opening balance

The opening balances of the company's debtors are shown in this list.

Accounts payable opening balance

The opening balances of the company's creditors are shown in this list.

External G/L accounts

G/L accounts of the company must be linked to the corresponding G/L accounts in the financial accounting system for correct export to the external financial accounting system. This list shows these assignments.

Associates

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Navigation to this function

Identification

Deviating associates

Import

Default settings for outgoing invoices

Sender's address

Electronic invoicing

Default settings for orders

Default settings for rental agreements

Own bank accounts

Export

G/L accounts for balances carried forward

G/L accounts for accruals and deferrals

G/L accounts for basic rent

G/L accounts for advance payments of operating costs

G/L accounts for cash discount

tax accounts

[de]Steuerschlüssel für Herkunftsarten

[de]Kostenstellen

Posting transactions

Accounting years

Projects

Standard disclaimer for orders

Header and footer for letters

Assignments: Payments to account statements

List of all Accounting Records - DATEV

Rental agreements Payments

Assignments of incoming payments (cost recording)

Network partners

List of rental agreements Deposit

Accounts receivable opening balance

Accounts payable opening balance

External G/L accounts

Reminders

List of contracts

List of orders

List of rental agreements BK_VM_GESELLSCHAFTEN_ID

List PM_LIEFERSCHEIN_T

List KE_ROLLE_T

List PM_ANGEBOT_T

List PM_PRODUKTLIEFERUNG_T

List BV_BRIEF_T

List PM_AUFTRAG_T

List IH_AUFTRAG_T

List IH_AUFTRAGSPLAN_T

List ZA_MIETER_RECHNUNG_T

No Configuration for ZA_MIETER_RECHNUNG_ZEITRAUM_G

List VM_MIETVERTRAEGE_ZAHLUNGEN