The "Payment allocations" data object is used for the detailed recording and management of incoming payments in the context of payment transactions. It enables the allocation of payments to specific persons, invoices and buildings as well as the identification of their relevance for the operating cost statement. In addition, information on automatic processing, export to external financial systems and optional costs for maintenance or servicing is recorded. This data object plays a central role in the processes of payment processing, operating cost accounting and financial accounting.
Payment allocation
Information on the identification of the data record is stored in this info area.
| Property | Description |
| Society | Display of the company for which the booking was made. |
| Export Accounting | Indicates whether the posting was transferred to the external financial accounting software. |
| Export through | Specification of the user who carried out the export to the external financial accounting software. |
| Billing month | Indication of the month in which the payment is settled (YYYY-MM). |
| Account booking | Specification of the booking. |
| Payment amount [€] | Specify the amount of the payment in euros. |
| Booking text | Specification of the booking text. |
| Booking record type | Here you can select the booking record type. |
| Export on | Specifies the date on which the payment was exported to the external financial accounting software (DD.MM.YYYY). |
| Internal ID (Data ID) | The internal ID, or data ID, is used within the application to uniquely identify the data record. |
Allocation
In this area you can view information on the assignment. (please select only one object)
| Property | Description |
| creditor | Indication of the creditor. |
| debtor | Specification of the debtor. |
| Incoming invoice | Specification of the incoming invoice to which the account posting is assigned. |
| Outgoing invoice | Indication of the outgoing invoice to which the account posting is assigned. |
| Rental agreement | Specification of the rental agreement to which the account posting is assigned. |
| G/L account posting | Indication of the G/L account to which the account posting is assigned. |
| cost center | Cost center for the assignment to the G/L account |
| Contract | Specification of the contract to which the account posting is assigned. |
| Security deposit | Indication of the deposit to which the account entry is assigned. |
| Opening balance debtor | Here you can see the opening balance of the debtor. |
| Opening balance creditor | Here you can see the opening balance of the creditors. |
| Rebooking | This field allows you to select a transfer for the current payment allocation. A transfer may be necessary if a payment is to be assigned to a different account or purpose than originally intended. The selection directly influences the posting of the payment in the accounting system. |
Payment details / G/L accounts
Payment details / G/L accounts
See also: Payment allocation items
Cancellation
Cancellation details can be viewed in this information area.
| Property | Description |
| Canceled by | Indication of the invoice that caused the booking to be canceled. |
| Cancellation for | Specification of the invoice that cancels the booking. |
Offsetting
In this area, the booking can be offset against another allocation.
BK Relevance
This group contains characteristics to determine the relevance for accounting. It indicates whether and how a payment allocation should be taken into account in accounting.
| Property | Description |
| Value added tax | Value added tax |
| Building | This field links the booking to the associated building in the context of the operating cost statement. It enables the precise allocation of incoming payments to specific properties and is essential for the correct recording and management of building-related incoming payments. |
| Distribution to | Distribution to |
| BK-relevant (yes: Y, no: X) | Display whether the payment/allocation is relevant to G/L. This is only possible if it is assigned to a G/L account. |
| Maintenance or servicing | Maintenance or servicing |
LogicController
Delete is deactivated if: not exported but canceled, exported and no cancellation/canceled, exported and cancellation or canceled. The system checks whether a reversal document needs to be deleted, in which case the link is deleted for the reversed document and the ticket is then set to step mport again for the incoming invoice so that the job can move the ticket to released.
