Navigation to this function
List all vehicles used in your company here. You have the option of creating a wide range of information about the vehicles. In addition to identification features, this also includes key vehicle data, information about the leasing contract, tires and insurance as well as booking information.
Details
The key data for the vehicle, e.g. registration and equipment, can be created in this info area.| Property | Description |
| Code | Enter a freely selectable abbreviation for the vehicle (e.g. license plate number or numerical coding). |
| Vehicle Type | Vehicle Type |
| Required driving license category | Select the required driving license category for this vehicle. |
| Colour | Enter the manufacturer's colour designation (e.g. "titanium silver") as stated on the vehicle certificate. |
| License No. | License No. |
| Status | Selection of the status of the vehicle. The status is purely informative and has no effect on bookability. |
Acquisition and registration data
This group includes features relating to the purchase and official registration of the vehicle. This includes information such as date of purchase, first registration and registration authority.| Property | Description |
| Admissions office | Name of the registration office |
| Acquisition date | Indication of the date on which the vehicle was added to the fleet |
| Net Purchase Price | Net Purchase Price |
| eVB number | Enter the number of the electronic insurance confirmation (eVB). |
| Anticipated Replacement procurement | Indication of the date on which the vehicle is expected to be replaced |
| KM status at takeover | Indication of the mileage of the vehicle at the time of transfer to the inventory |
Identification
Information on the identification of the data record is stored in this info area.| Property | Description |
| Remark | Remarks concerning the the vehicle itself or its usage. |
| Returned on | Returned on |
| Usage | Selection of whether the vehicle is a company car or a pool vehicle. |
| Holder | Select the company that is the owner of the vehicle. A new company can also be created here. |
| Cost Center | Cost Center |
| Vehicle manager | Selection of the rights group containing the administrators for the vehicle. A new rights group can also be created here. |
| User | If the vehicle is assigned to a permanent employee, this employee can be entered here. |
Car Reservation
Information about the booking and the current status of the vehicle can be entered in this info area. The entries are only necessary if the "eTASK.vehicle booking" product extension is used.| Property | Description |
| Location Details | Location Details |
| Location | Selection of the location where the vehicle is located. |
| Parking Lot | Parking Lot |
Bookability
This group includes features relating to the availability and reservability of a vehicle. It provides information on whether and under what conditions the vehicle can be booked.| Property | Description |
| Booking type | Specify here which type of booking is possible for the vehicle, either booking for self-drivers or with a professional driver. In the first case, the person making the booking requires a valid self-driving license when making the reservation. From which day should the vehicle be available for bookings? This is a mandatory entry for the eTASK.vehicle booking |
| bookable until | Until which date should the vehicle be bookable? After this date, it will no longer be available in the vehicle booking and it cannot be booked for a date that ends after this date. From which day should the vehicle be available for bookings? This is a mandatory entry for the eTASK.vehicle booking |
| bookable from | From which day should the vehicle be available for bookings? This is a mandatory entry for the eTASK.vehicle booking |
| Responsible professional driver | Selection of the driver assigned to this vehicle from the personnel list. |
| Bookable | Activate this option so that the vehicle can be displayed in the vehicle booking at all. |
Bookability check
Bookability checkSee also: Checking the bookability of vehicles
Expected mileage on the reporting date
Here you can calculate the estimated mileage for a specific date. To do this, select a date in the date field. The estimated mileage then appears on the right-hand side.Mileage
In this section, information is provided on the previous and expected mileage of the vehicle. The mileage when the vehicle was taken over, the current mileage and the average annual mileage are specified. The dates on which 100,000 km and 150,000 km are expected to be reached are also indicated.See also: Driving performance forecast
Leasing
If the vehicle is leased, information on the leasing contract can be entered here.| Property | Description |
| Purchase or Lease Contract | Purchase or Lease Contract |
| Legal Protection Contract | Legal Protection Contract |
| Insurance Contract | Insurance Contract |
Fuel Receipts
Fuel receipts for the vehicle can be created here. In addition to a copy or a photo of the fuel receipt, further details are also stored here (e.g. the fuel quantity, the price per liter, etc.).See also: Fuel Receipts
Events
Events relating to the vehicle can be stored in this area. These can include, for example, purchase, return, maintenance, accidents, etc.See also: Events
Tires
Tire sets for the vehicle can be stored in this area.See also: Tires
Vehicle certificate area 1
This section contains basic information on the vehicle certificate as recorded in official documents. It includes essential information on the identification and classification of the vehicle.| Property | Description |
| Tyres axle 1 | Tyre size designation for axle 1 tyres as indicated in section (15.1) of the vehicle certificate. |
| Construction type | Type of bodywork according to section (4) of the vehicle certificate. |
| Colour code | Colour code as indicated in box (11) of the vehicle certificate. |
| Number Part II | Part II registration certificate number as indicated in box (16) on the vehicle certificate. |
| Length | Length of the vehicle in mm as indicated on the vehicle registration document. |
| Other notes | Other endorsementsOther endorsements according to section (21) on the vehicle certificate. |
| Tyres axle 2 | Tyre size designation for axle 2 tyres as indicated in section (15.2) of the vehicle certificate. |
| Tyres axle 3 | Tyre size designation for axle 3 tyres as indicated in section (15.3) of the vehicle certificate. |
| 8.2 - Axis 2 Load [kg] | Permissible axle load for axle 1 according to box (7.2) as indicated on the vehicle certificate. |
| Code Emission class | Code representing the relevant emission class for type approval or national emission class (2 digits) as indicated in box (14.1) on the vehicle certificate. |
| 5 - Vehicle class and body | Vehicle class and body according to field 5 on the vehicle certificate. |
| 2.2 - Key No. Type | Key No. Type |
| Fuel type code | Fuel type code as indicated in section (10) on the vehicle certificate.fuel type code. |
| Type approval feature | Type-approval feature as indicated in section (16) on the vehicle certificate. |
| 8.3 - Axis 3 Load [kg] | Permissible axle load for axle 3 according to box (7.3) as indicated on the vehicle certificate. |
| Check digit | Check digit according to section (3) in the vehicle certificate. |
| Axis 2 Load in the country of registration | Maximum permissible axle load for axle 2 in the country of registration as indicated in box (8.2) on the vehicle certificate. |
| Width | Width of the vehicle in mm as specified on the vehicle certificate. |
| 2.1 - Manufacturer's Key No. | Manufacturer's Key No. |
| Drawbar load in kg | Maximum permissible drawbar load of a trailer in kilograms (kg). |
| Axis 1 Load in the country of registration | Maximum permissible axle load for axle 1 in the country of registration as indicated in box (8.1) on the vehicle certificate. |
| 22 - Remarks | Remarks according to box 22 on the vehicle certificate. |
| Tank capacity | Volume of the tank container in m³ as stated on the vehicle certificate. |
| Height | Height of the vehicle in mm as stated on the vehicle certificate. |
| Date of EC type-approval number | Date of the EC type-approval number as indicated in section (6) on the vehicle certificate. |
| Axis 3 Load in the country of registration | Maximum permissible axle load for axle 3 in the country of registration as indicated in box (8.3) on the vehicle certificate. |
| Number of driving axles | Number of driving axles as stated on the vehicle certificate. With passenger cars usually one. |
| 8.1 - Axis 1 Load [kg] | Permissible axle load for axle 1 according to box (7.1) as indicated on the vehicle certificate. |
| Manufacturer | Manufacturer |
Vehicle certificate area 2
This section contains features of the vehicle certificate that are not included in the first section. It includes additional technical and administrative details about the vehicle.| Property | Description |
| VIN no. | Enter the vehicle identification number as stated on the vehicle certificate. |
| Total mass in the member state | Permissible maximum axle load in the member state of registration in kg as stated on the vehicle certificate. |
| [O.1] - Braked towed load [kg] | Braked towed load as indicated in section (O.1) on the vehicle registration document. |
| V.7 - CO2 (in g/km) combined value | The CO2 emission value (combined WLTP value in g/km) of the vehicle is used to calculate the NoVA. 107 grams are deducted from this CO2 value. This value is then divided by five. |
| Vehicle class | Vehicle category (according to EC classification) as indicated in box (J) on the vehicle certificate. |
| Pollutant class | Officially assigned emission class of the vehicle according to the Euro standard. |
| U.2 - Rotations per minute [dB] | Rotations per minute (rpm) to which stationary noise refers as indicated in box (U.2) on the vehicle certificate. |
| Revolutions | Revolutions per minutes that the motor can perform. |
| Fuel type | Fuel which is suitable for this vehicle and should be filled up. |
| Maximum speed (km/h) | Maximum speed in km/h as stated on the vehicle certificate. |
| Power-to-weight ratio [kW/kg] | Power-to-weight ratio in kW/kg (only for motorcycles) as stated on the vehicle certificate. |
| P.1 - Displacement [ccm] | Displacement in ccm as indicated on the vehicle certificate. |
| Power [kW] | Enter the power in kilowatts as stated in the vehicle certificate. |
| U.3 - Driving noise [dB] | Driving noise in decibels (dB) as declared in box (U.3) on the vehicle certificate. |
| F.1 - Technically permissible maximum laden mass | Technically permissible maximum mass in kilograms (kg) as stated in section (F.1) of the vehicle certificate. |
| Brand | Brand of the vehicle as stated on the vehicle certificate. |
| 5.2 - Standing capacity | Standing capacity according to section (S.2) on the vehicle certificate. |
| EC type-approval number | EC type-approval number as indicated on the vehicle certificate. |
| [O.2] - Towing load unbraked [kg] | Trailer load unbraked as indicated in section (O.2) on the vehicle certificate. |
| Number of axes | Number of axles on the vehicle as stated on the vehicle certificate. |
| U.1 - Stationary noise [dB] | Stationary noise in decibels (dB) according to section (U.1) on the vehicle certificate. |
| Variant | Variant of the vehicle as indicated on the vehicle certificate. |
| Colour | Colour of the vehicle as indicated in box (R) of the vehicle certificate. |
| Empty weight | Mass of the vehicle in service in kg (unladen mass) as declared in section (G) of the vehicle certificate |
| Vehicle type | Vehicle type as indicated on the vehicle certificate. |
| S.1 - seats including driver | Total seats, including the driver. |
| Version | Version of the vehicle as stated on the vehicle certificate. |
| D.3 - Model | Here you enter the exact model designation of the vehicle as listed in the registration certificate Part I under D.3. This information is crucial for the clear identification of the vehicle in fleet management and must be entered precisely. |
| B - Initial registration | Enter the date on which the vehicle was first registered. In the case of a used vehicle, this date can also be before the date of first use in your organisation. |
Equipment
This info area shows all the equipment features assigned to the vehicle. These are relevant for eTASK.vehicle booking, as the vehicles can be filtered based on the equipment features.See also: Equipment features
Vehicle accessories
Accessories for the vehicle can be stored in this area.See also: Vehicle accessories
Tax
All vehicle tax information can be entered here.| Property | Description |
| Due | Selection of the date on which the vehicle tax is due for the vehicle. |
| Taxpayer | Select the company that will pay the vehicle tax due. |
| Amount [€] | Amount [€] |
Emission data
This group includes characteristics relating to the vehicle's pollutant emissions and environmental properties. This includes information on the exhaust emission standard, CO2 emissions and fuel consumption.| Property | Description |
| Fine dust badge | Level of the issued particulate matter sticker for this vehicle. |
| Unit of measure | Enter the unit for fuel consumption here, e.g. liters for a vehicle with a combustion engine or kilowatts for an electric car. |
| NOx emission | Information on the nitrogen oxide emissions of this vehicle |
| NMHC emissions [mg/km] | Manufacturer's data on the emission of non-methane hydrocarbons from the vehicle. |
| Fuel consumption (urban) [l/100km] | Manufacturer's information on the average fuel consumption of the vehicle within built-up areas. |
| Fuel consumption (combined) [l/100km] | Manufacturer's information on the average fuel consumption of the vehicle. |
| Fuel consumption (out of town) [l/100km] | Manufacturer's data on the average fuel consumption of the vehicle outside built-up areas |
Costs/invoices
Invoices and other costs relating to the vehicle can be stored in this area.See also: Vehicle costs
Administrative offenses
In this area, administrative offenses relating to the vehicle can be stored.See also: Administrative offenses
Damages
This info area shows all the damage reports already recorded for this vehicle. Click on the "See also: Damage
Fuel charge cards
All fuel and charging cards issued for the vehicle are stored in this area.See also: Fuel cards
Driver's logbook
The logbook for the vehicle is displayed in this area. All journeys are listed here, stating the period of the journey, the person who made the journey, a comment on the journey, the length of the journey in kilometers and the mileage when the vehicle was handed in. The journeys are automatically compiled from the vehicle bookings and returns.See also: Driver's logbook
Mileage
This info area displays odometer readings with the meter reading date. Via the button "Add mileage" further readings can be entered.See also: Trips
vehicle bookings
In this info area all bookings of the vehicle are displayed if the product enhancement "eTASK.vehicle booking" is used. New bookings can be made under "MyFM - Order services - Reserve vehicle".See also: vehicle bookings
Logbook
The logbook is a report that can be downloaded via the "Reports" button in the workbar of the form. It lists all booking dates for the vehicle, including the user.Comments
This info area has an editor in which comments on the vehicle can be left. The comment can be freely formatted and saved using the "Add comment" button.In this section you can add and edit comments and annotations.
Documents
Any documents relating to the vehicle can be uploaded here to document them on the vehicle.In this section you can upload, download and manage files.
Photos of the vehicle
Any photos of the vehicle can be uploaded here to document them on the vehicle.In this section you can manage images and display an image gallery.
User changes
User changesSee also: Vehicle user changes
"User changes" (automatically when saving)
This function automatically writes the history if the user of the vehicle has been changed. The action is executed when saving.Tyres
Information on the tires that are available for the vehicle can be entered in this info area.| Property | Description |
| Used thereof | Used thereof |
| Storage Location | Storage Location |
| Winter Set of Tyres | Winter Set of Tyres |
| Used thereof | Used thereof |
| Summer Set of Tyres | Summer Set of Tyres |
| Winter Tyre Dimensions | Winter Tyre Dimensions |
| Change to Summer Tyres | Change to Summer Tyres |
| Summer Tyre Dimensions | Summer Tyre Dimensions |
| Change to Winter Tyres | Change to Winter Tyres |
Mileage
This group includes features for recording and analyzing the distance covered by a vehicle. This typically includes information such as total mileage, average annual mileage and mileage since the last maintenance.| Property | Description |
| Mileage | Current mileage of the vehicle based on the logbook |
| Forecast mileage at the end of the year [km] | ⚠️ This property will be removed in one of the next releases. Please do not use it anymore. Forecast of mileage at the end of the year in km |
| Mileage forecast as of return date [km] | ⚠️ This property will be removed in one of the next releases. Please do not use it anymore. Forecast of the mileage on the return date in km |