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Create new data records for vendors or edit existing ones using this form. The numbers may contain both numbers and alphanumeric characters. Vendors are the basis for creating invoices in line with accounting requirements. They are necessary master data without which invoicing is not possible.
LogicController
This function ensures in the background that the vendor number can no longer be changed once the vendor has been fixed with at least one posting in the posting journal.Creditor
Vendors are created in this area and can be supplemented with additional information.| Property | Description |
| identification text | Entry of an additional character string to identify automatic allocations from account statements. |
| Vendor No. | Enter a vendor number. The system limits the length of vendor numbers to 50 characters. Both numbers and alphanumeric characters are permitted. |
| Company | Selection of the company. This assigns the vendor's address to the customer number. The value can only be changed in the "Addresses" module. An address can be assigned directly in the table via the selection field. Double-click to open the object selection, which the user can use to navigate to the desired data record. The "Apply" button only becomes active when a value can be applied. |
| VAT | Selection of the VAT rate applicable to the vendor. |
| Different financial accounting vendor | Here you can find the deviating item in financial accounting for creditors. |
Commercial register and tax office
This group contains characteristics on official registrations and tax information of the creditor. It includes data such as commercial register number, tax office affiliation and tax identification numbers.| Property | Description |
| Local court | Enter the local court responsible for the creditor. |
| HRB number | Enter the HRB number of the creditor according to "Commercial register extract section B for corporations". |
| HRA number | Enter the HRA number of the creditor according to "Commercial register extract section A sole proprietorships, partnerships and commercial associations with legal capacity". |
| VAT ID no. | Enter the vendor's VAT identification number. |
| Tax number | Enter the tax number of the creditor. |
Details
This group includes detailed information on individual creditors, such as specific contact details, payment terms or supplier classifications. It enables in-depth analysis and management of vendor relationships.| Property | Description |
| financial accounting export | Specify whether the financial accounting export should be possible for the vendor. Otherwise, the vendor data cannot be included in the financial accounting export. |
| Data import from SAP | Indicates whether the data was imported from SAP. |
| remark | Entry of remarks or notes on the vendor. |
Default settings for incoming invoices
This group contains standard settings for the processing of incoming invoices from the vendor. It defines default values and rules for automated invoice entry and processing.| Property | Description |
| Standard direct debit payment method? | The "Payment by direct debit" field is activated by default for all incoming invoices from the vendor. |
| Always deduct cash discount? | Specifies whether the vendor should always be granted a cash discount. If this checkbox is activated, the "Payment with cash discount" checkbox is activated in all incoming invoices that are assigned to the vendor. |
| Payment run before payment target? | If you select this option, incoming invoices are always stored in the last possible payment run before the payment date. Always select this option if you have a cash discount agreement with the vendor in order to pay reliably before the end of the cash discount period. If the invoice is entered at very short notice and there is no more payment run available before the payment deadline, the first payment run after the payment deadline is used. |
| Terms of payment | Terms of payment |
| Participation in the credit note procedure | The vendor participates in the settlement by credit note procedure. |
vendor account statement
This report can be opened in the workbar via the "Reports" button. The report shows the entire balance list of the vendor.incoming invoices
All incoming invoices assigned to the vendor are listed here.See also: Incoming invoices
Orders
All FM orders assigned to the vendor are listed here.See also: Orders
Payment transactions
This table shows all account postings that have been assigned to the vendor.See also: Payment allocations
Starting balances creditor
Starting balances of the vendor can be stored here. This value should be entered when the system is introduced. It is used when calculating the current balance, e.g. when generating an account statement.See also: Opening balance accounts payable