Outgoing invoices

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The "Outgoing invoices" data object is used to manage and process invoices that are issued to customers (debtors). It records all relevant information such as invoice number, customer, amounts, VAT and terms of payment. The object supports the entire invoicing process, from creation and dispatch to payment tracking and dunning. It is closely related to other objects such as customers, bank accounts and performance records and forms a central component in accounting and receivables management.

Workflow outgoing invoice

This info area contains all workflow data relating to the current data record.

LogicControllerOutgoingInvoice

Various logical checks are carried out to block the invoice in whole or in part for processing.

Outgoing invoice

This group includes characteristics of outgoing invoices that the company issues to customers. This includes information such as invoice number, amount, date and terms of payment.

Property	Description
Order number	Enter the customer's order number
Booking date	The posting date is transferred to the posting journal and the invoice is exported to Financial Accounting for the month.
document year	Enter the year in which the invoice was entered.
Society	Selection of the company to which the invoice is to be allocated.
Clerk	Selection of the processor/contact person for queries about the invoice. This appears on the invoice printout.
Document number	Display of the voucher number for internal billing. This document number is generated automatically and used throughout the system to uniquely identify the invoice.
service date	Enter the date of service provision.

Invoice amounts

This group includes various amounts that are shown on an outgoing invoice. These typically include the net amount, taxes and the total amount of the invoice.

Property	Description
Balanced [€]	Display of the total amounts paid to date and transfers.
VAT rate (default for item)	Selection of the applicable VAT.
Value added tax [€]	Display of the VAT amount in euros.
Balanced with cash discount	Indicates whether this outgoing invoice can be paid with a discount.
Standard account (default for item [%])	Specification of the cash discount rate in percent for new partial performance.
Bank account of the company	If the bank account is not defined, the standard account of the company is used for the transfer of the credit note or as information on the invoice.
Net [€]	Display of the net invoice amount in euros.
Gross [€]	Display of the gross invoice amount in euros.

Invoice information

Detailed information on the invoice can be stored in this info area.

Property	Description
Send email from	⚠️ This property will be removed in one of the next releases. Please do not use it anymore. Enter the date of the desired invoice dispatch by email. If no entry and dispatch active, the invoice will be sent after approval.
Different address	Selection of a different address.
Service recipient / delivery address	Here you can select a different delivery address or a different service recipient for this invoice. This is useful if the goods or services are delivered to a different location or legal entity than the invoice recipient.
email dispatch	Indicates whether this outgoing invoice is activated for e-mail dispatch.
Bank details of the debtor	Select the bank that manages the account from which the amount is to be collected. After selecting the bank, the customer's bank details are automatically obtained and displayed.
Invoice number	Enter the invoice number.
Invoice date	Enter the creation date of the invoice.
Starting date	The date on which the invoice was sent.
debtor	Selection of the debtor
subject	Enter the subject of the invoice.
Direct debit (invoice amount is collected)	Indication of whether the invoice is to be paid by direct debit.
Invoice for the contract	Selection of the contract to which the invoice was assigned.
Created from invoice (document number):	Display of the document number of the recurring invoice from which this invoice was created.
Direct debit mandate	You can fill in the direct debit mandate here.

Dates

This group includes all relevant dates in connection with an outgoing invoice. This typically includes the invoice date, due date and, if applicable, delivery date.

Property	Description
Stop payment (only for credit notes)	Indicates whether a payment stop has been set for this credit note. If a payment stop has been set, the credit note is not included in the payment run. If the credit note is already in a payment run but has not yet been transferred, it is removed from the payment run.
Dunning stop until	The reminders are not issued until this day
Due date for payment	Enter the payment due date.
Email sent on	Display of the date the invoice was sent.
Dunning stop for this invoice	Indicates whether a dunning stop has been set for this invoice.
Discount for payment by	Enter the payment date up to which the discount is granted.
Invoice release on	Enter the date of invoice approval.
term of payment	Enter the payment target.
Balanced on	Display of the date of payment
Periodic	Indication of whether it is a recurring invoice (original or template).

Cash discount

This group includes features for cash discounts on outgoing invoices. Information on discount periods, discount rates and possible discount amounts for customers is recorded here.

Property	Description
VAT. [€]	Display of the VAT amount in euros.
Net [€]	Display of the net amount of the cash discount.
Gross [€]	Display of the gross amount of the cash discount.

invoice items

Invoice items of the invoice can be created and assigned here.

Comments

In this area, comments can be stored in the data record under "Add comment" and sent as an e-mail.

In this section you can add and edit comments and annotations.

WorkflowButtons

The workflow buttons can be used to control the workflow. The buttons are the same as those displayed at the top of the "Workflow" area.

Cancellation Information

This group contains information on canceled outgoing invoices. It contains characteristics such as cancellation date, reason for cancellation and associated references to the original invoice.

Property	Description
Is a reversal for the voucher number:	Display of the document number of the invoice that cancels this outgoing invoice.
Was canceled by document number:	Display of the document number of the reversal for this invoice.

invoice verification

Information on the status of the invoice verification can be entered in this area (e.g. "Free for payment run"). Check notes are also displayed.

Project order

This group includes characteristics of the project order to which the outgoing invoice relates. This includes information such as project number, order type and associated contract data.

Property	Description
Print order overview	Check this box if you want an overview of the project budget and all invoices already issued to be displayed on the invoice.
Print performance records	Specifies whether the proof of performance assigned to this invoice should also be printed when the outgoing invoice is printed.
Invoice for the project order	Selection of the project order to which the invoice was assigned.

Documents

All documents related to the invoice can be uploaded here. The scanned invoice document is also stored here. The document number of the invoice is automatically inserted in the top left-hand corner of each page.

In this section you can upload, download and manage files.

Cancellation

This group includes characteristics in connection with cancelations of outgoing invoices. Here you will find information on reasons for cancellation, times and associated processes.

Property	Description
Cancellation booking date	The date is automatically set in the workflow
Reason for the cancellation	This field is used to record the specific reason for canceling an outgoing invoice. It enables detailed documentation of the circumstances that led to the invoice being canceled and is important for traceability in the accounting process.

Export to financial accounting system

This group contains characteristics that are relevant for the export of outgoing invoices to the financial accounting system. It includes attributes such as posting date, account assignment information and export status.

Property	Description
Receipt message FiBu	Display of the receipt message of the financial accounting.
Export (yes/no)	Specifies whether an export to the financial accounting should take place.
Imported by FiBu on	Display of the date on which the import from FiBu took place.
Document number FiBu	Display of the document number of the financial accounting.
Exported to FiBu on	Display of the date on which the export to FiBu took place.

Additional information and invoice dispatch

This group includes features for additional information and instructions for sending outgoing invoices. It contains options for controlling the dispatch process and for specifying specific customer requirements.

Property	Description
Additional note Foot	Enter an additional text for the invoice footer.
Additional note Head	Enter an additional text for the invoice header.

Create periodically recurring appointments

Periodically recurring appointments can be created in this area. The date of the next and last invoice is specified (DD.MM.YYYY) and the recurrence period is defined (e.g. "1 month"). You can also specify the payment period (number of days from the invoice date).

Dates of the planned invoices

All outgoing invoices that were created as recurring invoices from this template are displayed here.

Payment runs

List of payment runs in which this invoice is included.

List of bank allocations

List of bank allocations in which this invoice is included.

Rebookings

Reminders

All reminders that are assigned to this invoice are called up under "Further data" in the work bar.

Documents sent electronically

This area displays all documents for this data record that have been sent electronically.