Guest hospitality list (S)

Use the guest hospitality list to order the meals that are to be served during a meeting. Allocate the costs incurred to cost centers. Create a list of employees and guests to be catered for and use the "Reports" function to easily output guest hospitality cards and orders as a PDF.

Identification

Information on the identification of the data record is stored in this info area.

Property	Description
Department of Requester	Department of Requester
Room	Select the room in which the catering is to take place here. This information is crucial for the correct planning and execution of the catering as well as for the room reservation. Specifying the room is mandatory to ensure smooth organization.
Cost Center	Cost Center
Status of Meal Catering	Status of Meal Catering
Associated Room Booking (Ticket No.)	Associated Room Booking (Ticket No.)
Requester	Here you select the person who has submitted the request for the catering and acts as the client. This information is important for the allocation and invoicing of the catering request and must therefore be entered.

Details

This information area contains details on catering, which are particularly important for the food provider.

Property	Description
Occasion	Enter the reason for the catering here. This information is important for the food provider to prepare and is also required for tax purposes. Accurate information helps to optimize the event and meet legal requirements.
Cutlery?	Indicates whether the food provider should provide cutlery for the event. This information is important for the correct preparation and execution of the catering when reserving the room.
Remarks	Here you can enter important notes and comments on the catering for this catering event. This information will help the catering service to take into account any special requirements or peculiarities in the catering and to ensure optimal catering.
Meal Provider	Meal Provider
No. of Staff	No. of Staff
No. of Guests	No. of Guests

Dates & Times

The exact time at which the food is to be placed is determined here.

Property	Description
Date and Time of Catering	Date and Time of Catering

Meals

This list shows the dishes that have been ordered for guest catering. Via the button "

See also: Menu

Guest List

If external guests take part in the catering, they can be entered in this table. Via the button "

See also: Guests during catering

Staff List

The employees participating in the hospitality can be viewed here. Via the button "

See also: Employees for catering

Order (Export to MSWord)

This report allows you to export the order to Microsoft Word or PDF format. The report can be generated after the data record has been saved. To do this, click on "Reports" in the workbar of the form and then on the name of this report.

Catered Guests

This report contains the guest hospitality card, which is automatically generated from the information stored in this data record as soon as the data record has been saved using the "Save" button in the work bar of the form. The report can be downloaded as a PDF by clicking on the "Reports" button in the work bar of the form. The guest hospitality card must be printed out, signed by the client and given to the kitchen staff when covering the table.

Order

This report contains the order that is automatically generated from the information stored above as soon as the data record has been saved using the "Save" button in the form's workbar. The report can be downloaded as a PDF by clicking on the "Reports" button in the work bar of the form.

CustomActions

This function checks whether the lead time for the meals is still adhered to when the booking time is changed.

CateringLight

CateringLight - Control is still active in the web form RE_SPEISE_TERMIN_T, which is now called Guest Catering List. When saving, an e-mail (code "CateringLightInfo") is sent to the food provider if one is selected and has an e-mail