You can add a note for a specific representative (e.g., "only available in the morning"). This note will be displayed in the participant schedule under this symbol:
Procedure in the FM Portal
Path to the starting point: Infrastructure Building Management - Training Administration - Notes
Click New... in the toolbar.
Select the function and the person.
Enter the desired note.
Click Save in the toolbar.
The note has been created. It is now displayed in the participant list for that person.