locations

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Create data records for the various locations of your organization. These locations represent locations of companies and branches and can later be selected in forms for buildings, for example, in order to clearly define their location. In the "Locations" form, the buildings already assigned to the location are displayed. This assignment of buildings cannot be changed here, but only in the "Buildings" form. When using eTASK.open spaces, the list of all parking spaces at the location is also displayed.

Identification

In this section, data for the identification of the location can be entered. This information will be used to identify it across the entire FM-Portal.

Property	Description
Country	Select the country of the location.
Code	Enter an abbreviation for the location (e.g. an abbreviation for the location made up of three letters; "MUC" for "Munich", "BER" for "Berlin"). The location's code forms the first part of the codes of all buildings, floors, rooms, and work stations situated at the location.
Name	Enter a detailed name for the location. The abbreviation entered here is the start of the code for all buildings, rooms, floors and workstations created for this location.
Hierarchical Level 3	Select the hierarchical level 3 of the location

Ownership and Construction

Key data about developing the location can be entered in this section.

Property	Description
Cadastral Register No.	Enter the location's cadastral register no.
Parcel	Enter the name of the parcel on which the location is built.
Floor Space Ratio	Enter the location’s floor space ratio.
Site Coverage Index	Enter the location’s site coverage index.

Details

You can enter information on the exact position of the location as well as the contact person in this section.

Property	Description
E-Mail	Enter the primary email address of the location.
Phone 2	Enter an alternative phone number for the location.
Latitude	Enter the latitude of the location (e.g. the entrance area) for easier visualization in map services (such as Google Maps).
Contact Person	Enter the name of the main contact person of the location for all issues involving neighboring parties.
Phone 1	Enter the primary phone number of the location (main office).
Longitude	Enter the longitude of the location for easier visualization in map services (such as Google Maps).
Remarks	Enter a comment or a note for recording more information about the location.
Street Address	Enter the street name of the location. The street and house number should be entered one after the other (e.g. . "North street 45".
Postal code	Enter the postal code of the location's main address.
City	Enter the city from the location's main address.

Time Zone

In this section, you can select the location's time zone.

Administrator

Select the location’s administrating company and contact person in this section.

Property	Description
Administrator	Select the company responsible for managing the location here.
Contact Person	Select the administrator’s contact person.

Proprietor

You can select the proprietor company and contact person in this company in this section.

Property	Description
Proprietor	Select the proprietor.
Contact Person	Select the proprietor’s contact person.

Operating cost accounting

This group includes features for recording and managing operating cost settlements for locations. It contains information on settlement periods, cost types and distribution keys.

Property	Description
Do not charge operating costs	Indication of whether the operating costs for this location should not be calculated.

File attachments

Files can be uploaded to the location in this area.

In this section you can upload, download and manage files.

Pictures

Upload pictures of the property here.

In this section you can manage images and display an image gallery.

Location Assessments

This list contains all available assessments about the present location.

Buildings

This list displays the data records of buildings assigned to the location.

Building Groups

The data records of all building groups assigned to the location are listed here.

Parking Spaces

This list displays all parking spaces which have been assigned to the location.

CAFM-Connect Export

You can export the location data as an IFCXML file via the CAFM Connect interface.

Contracts

Planned occupancy - companies & departments

This info area lists the planned occupancy at the location with companies and, if applicable, departments. You can create new assignments from here.

Objects at this location

All objects that are assigned to this location are stored here. Click on "New..." to add further objects.