bookable resources

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This data object manages bookable resources for meeting rooms, such as audio systems, projectors or flipcharts. It records detailed information about each resource, including set-up and dismantling times, booking deadlines, cancellation conditions and whether the resource is mobile or fixed. This data supports the reservation process by enabling efficient planning and utilization of equipment while facilitating inventory management.

Identification

Information on the identification of the data record is stored in this info area.

Property	Description
Bar Code	The unique barcode of the resource is recorded here. This is used for quick identification and makes it easier to manage rooms, devices or other bookable objects in the reservation system.
Producer	Enter the manufacturer name of the resource (e.g. "SAMSUNG").
Resource Type	Selection of the resource type.
Code	Enter a freely selectable abbreviation for the resource (e.g. "B01" for "Beamer01").
Name	Enter the full name of the resource (e.g. "Beamer01").
Remarks	Enter comments and more detailed information about the resource.

Photo

In this section you can manage images and display an image gallery.

Reservation Details

Important information regarding the bookability and installation time of the resource can be stored in this info area.

Property	Description
Setup Time [minutes]	Enter the time in minutes required to set up the resource.
Booking deadline [h]	Enter the booking deadline for the resource in hours.
Disassembly Time [minutes]	Enter the time in minutes required to mine the resource.
Built into Meeting Room...	Selection of the meeting room in which the resource is installed. As soon as a room is selected here, the system treats the resource as a "resource permanently installed in the room". The resource in question is then only available for booking in this meeting room. The booking of this resource is not displayed as it is regarded as an invertar of the room. If this field remains empty, the resource is treated as a "free" resource. It can be booked, but must be actively brought into the booked room. Your booking is listed under "Resource dates".
Show in Reservation Wizard?	Indicates whether the resource is released for booking and is displayed during room booking via the Meeting room wizard and in the quick booking.

Additional information free resource booking

This group contains additional information on the free booking of resources. It contains information that goes beyond the standard attributes and is relevant for flexible booking processes.

Property	Description
Object	Selection of the object data record with which the object (resource) was inventoried.
Storage/collection location	This location is displayed to the user when they book the resource outside of a room reservation. This is to inform the user where they can collect the resource.
Must be collected	Does the resource have to be collected?
Free to book?	The resource can be booked independently of a room appointment using the resource booking screen.

Floors

If the resource is a movable resource, this list shows the floors for which the resource can be booked.

Bookings

This list contains all room bookings for which the resource has been booked.

Resource Officers

The persons responsible for the resource are shown in this list. When using the resource booking, they receive an e-mail for each booked resource and can view and edit the resource bookings in the service list under "My tasks".

Documents

In this section you can upload, download and manage files.