Data records for invoice items are created in eTASK. Cost recording and are automatically linked to the invoice data record. Get an overview of the partial services of an invoice and assign individual invoice items to a cost center, a building, a distribution formula and a project budget. This forms the basis for financial accounting as well as a detailed and transparent allocation of operating costs to tenants in eTASK. Operating cost statement. Once the associated invoice has been exported to the financial accounting system, you can no longer edit the amounts. It is then only possible to define the relevance of the partial service to operating costs.
Workflow
This function ensures that the contents of the form are assigned the same rights for the
active user are assigned the same rights as in the user's
user's main form. At the same time, new entries can only be entered from
the appropriate list connect of the main form.
LogicController
This function allows you to search within the last invoice items for the vendor.
Invoice item
This group includes properties of individual items of an incoming invoice. It contains details such as quantity, unit price, total amount and item description for each service or product listed.
| Property | Description |
| Incoming invoice | Display of the voucher number of the invoice. |
Details
This group contains detailed information on the individual invoice items of an incoming invoice. Specific information such as quantities, unit prices and item descriptions are recorded here.
| Property | Description |
| Booking text | Enter the text that should appear on the booking. |
| expense account | Expense accounts for invoice entry |
| Budget item | Selection of the budget item under which the invoice was created. |
| cost center | Selection of the cost center to be debited with the invoice. |
invoice document
A preview of the associated PDF file is stored here. This means it can be viewed without downloading it.
Assignment of project order
In this area, the partial service can be assigned to an order and an order item.
| Property | Description |
| Order | Selection of the order to which this partial service is assigned. |
| order item | Selection of the order item to which this partial service is assigned. |
Delimitation
These characteristics are used to delimit and allocate invoice items to specific periods, cost centers or projects. They enable a detailed breakdown and allocation of partial services.
| Property | Description |
| Accrual from month | Here you can enter the month from when the accrual should take place |
| Accrual Number of months | Here you can enter the month from when the accrual should take place |
Accrual months
Accrual months
See also: Delimitation
Invoice amounts
The amounts of the invoice item can be entered in this area. When entering the net amount and the tax rate, the gross amount and the amount of input tax are calculated automatically. If a discount rate is entered, the other discount amounts are also calculated automatically.
Allocation to operating costs
In this area, the costs of the partial service can be distributed to several cost centers, buildings or similar.
Input tax quotation
This characteristic group contains information on the input tax quota of incoming invoice items. It includes information on input tax deduction and the percentage allocation of input tax to various purposes.
| Property | Description |
| Quotas [%] | This field is calculated automatically when a building allocation key is selected. If a building allocation key exists, you can enter it manually |
| Not entitled to deduct input tax | The following rooms from the apportionment key are taken into account as rooms not entitled to input tax deduction:1. rented rooms, if rental agreements (gross and gross=net) 2. rooms not rented with usage type where "Do not include in input tax deduction if vacant" is active. |
| Building allocation key | Selection of the building allocation key, which automatically calculates the input tax quota for this partial service item and generates the posting records. |
| Entire lettable | Enter the total rental space; the value is calculated automatically when the building allocation key is entered. |
Different allocation for operating cost settlement
Different allocation for operating cost settlement
Invoice reduction
This group includes characteristics that relate to reductions in the invoice amount. These include rebates, discounts or other deductions that reduce the original invoice value.
| Property | Description |
| reason for reduction | Enter the reason for the reduction. |
Cash discount
This characteristic group contains information on the cash discount granted for an invoice item. The cash discount amount, percentage and associated payment periods are recorded here.
| Property | Description |
| Discount deduction (net) [€] | Display of the net account deduction in euros. |
| Discount deduction (VAT) [€] | Display of the VAT calculated on the cash discount deduction in euros. |
| Cash discount deduction [%] | Enter the cash discount deduction as a percentage. |
| Discount deduction (gross) [€] | Display of the gross account deduction in euros. |
other
This group contains additional attributes of the invoice item that are not assigned to any other specific category. It includes additional information that may be relevant for certain business processes or analyses.
| Property | Description |
| Maintenance (instead of servicing) | Indicate whether the partial service is maintenance. To do this, enter the capital letter "I" (without quotation marks). Maintenance costs are not allocated to the tenants as part of the BK settlement. Only separate agreements in the tenancy agreement may apply here. |
