Create a new vehicle so you can manage it through the system.
This is done using a form. The basic function of forms is described in this article: 📄 Formulare IC1105
Prerequisite
The vehicle type exists in the system.
The cost center has been created.
The vehicle location exists.
Procedure in the FM Portal
Path to the starting point: Infrastructure Building Management - Fleet Management - Vehicles
Click New.
In the Vehicle section, select the vehicle type.
Enter the vehicle's license plate number.
Specify the vehicle’s status.
Note: The status is for informational purposes only and has no effect on bookability.
In the Acquisition and Registration section, enter the date on which the vehicle was added to the fleet
Also enter the vehicle's mileage at the time it was added to the fleet.
In the Vehicle Usage section, enter the cost center through which the vehicle’s costs are billed.
In the "Bookability" section, check the box to make the vehicle available for booking. You can also use the date fields to restrict booking of this vehicle to a specific time period.
In the Vehicle Location section, enter the location where the vehicle is located. This is a prerequisite for vehicle booking.
In the Vehicle Tax section, enter the company that will cover the vehicle tax due.
Enter the amount of the vehicle tax due.
Enter the due date for the vehicle tax for the vehicle,
Click Save.
The vehicle has now been created.
Tip: The "Bookability Check" section uses a traffic light display to indicate whether the vehicle can be booked or not. Notes accompany the entries so that changes can be made accordingly.
Tip: The Mileage section displays a mileage forecast that can indicate when a vehicle needs to be replaced. The data used to calculate the projected mileage comes from the logbook. If this data is maintained correctly, you can view the mileage at the time of vehicle acquisition, the current mileage, and the average annual mileage. It also indicates the dates when 100,000 km and 150,000 km are expected to be reached.
Tip: If you want to create a large number of items, use the Excel import function. This requires administrative rights. Learn more at 📄 Datenimport und -export über Excel IC1112
Tip: You cannot delete records that are already assigned to a vehicle, a set of tires, vehicle costs, or similar items.