Functions

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Use this form to create functions or responsibilities (e.g. "first aider" or "waste officer") and assign employees to these functions. You can also specify the intervals for training based on the existing function and define the function as a basic function. The training courses associated with the function are listed at the bottom of the form.

Identification

Information on the identification of the data record is stored in this info area.

Property	Description
Code	Unique code to identify an HSEQ function (Health, Safety, Environment, Quality). Serves as a short name and reference for the respective function in HSEQ management.
Name	Enter the full name of the HSEQ function (e.g. "First aider"). HSEQ is an abbreviation for Health, Safety, Environment, Quality which stands for health, safety, environment and quality.
Coordinator	Coordinator

Symbol image

A symbol image for the function can be stored here. This symbol image is displayed in the floor plan, for example.

In this section you can manage images and display an image gallery.

Training Planning

This info area contains data fields that can be useful for training planning via the function.

Property	Description
Notification Interval	Notification Interval
Follow-Up Training Interval [Months]	Follow-Up Training Interval [Months]
Lead time for reminder [months]	Indication of the lead time for a reminder for the next follow-up training in months.
Basic HSE Function	Basic HSE Function

Details

Further details on the function can be entered here.

Property	Description
Legal Foundation for Order	Legal Foundation for Order
Remark	HSEQ_FUNCTION covers all tasks and roles that ensure health, safety, environment and quality in a company. This includes both strategic functions (management, guidelines, audits) and operational roles (safety specialists, environmental officers, quality managers).
Legal Obligation to Report	Legal Obligation to Report
Monitor function	Specify here whether changes to the function must be monitored and released. To use the underlying function, you need the paid workflow for monitoring.
Sorting in the floor plan	Enter the position at which the function is to be displayed in the floor plan.
Required Qualification	Required Qualification
Display in the floor plan?	Specifies whether the function should be displayed in the floor plan.

Description

A detailed description of the function can be entered in this info area.

Property	Description
Description	An HSEQ function is an organizational role or department that is responsible for ensuring that a company protects the health of its employees, ensures occupational safety, complies with environmental regulations, works sustainably and ensures quality standards.

Coordinating persons for this function

This list shows all coordinators for this function. The assignment can be changed and the area of responsibility adjusted by opening the data record. New assignments can also be created here.

Staff Members

This list shows all employees who have this function. The assignment can be changed and the area of responsibility adjusted by opening the data record. New assignments can also be created here.

Trainings

This list contains all training courses that are taking place or have taken place within the scope of this function.

Training participants

All persons who have taken part in a training course on this responsibility are listed in this report, sorted by company, department and participation status. The report can be downloaded via the "Reports" button in the work bar of the form.

Trainers

Trainer list

Import

This group contains characteristics that are relevant for the import of functional data. It includes properties that describe the origin, time and processing status of the imported information.

Property	Description
Delete assignment during import	If this function is activated, all existing assignments of functions to coordinators are deleted when importing responsibilities.