The explorer node for a specific accounting year contains information on the properties under consideration and possible tenants. The "Tenants" item can also be selected in the toolbar of the table area. You can check tenant details here and change them if necessary. You can select a tenant from the table by double-clicking on the tenant name or by clicking on the "Subform data sheet" icon in the top toolbar for the tenant row in which the cursor is positioned. Please note that changes made in the module have no effect on the data in the property book. Entries for report footers and report headers can be defined for the tenants. The texts can be entered in the fields provided.
identification
In this info area you will find information that can be used to identify the data record. This is usually the code and the name, together with other important information.
| Property | Description |
| Maintenance elevators max. [%] | Indication of the maximum share of elevator maintenance costs. |
| BK flat rate | Indication of whether the operating costs are compensated with a flat rate. |
| Address | Enter the tenant's address for billing purposes. |
| External heating costs | Indication of whether the heating costs are billed externally. |
| General maintenance max. [%] | Indication of the maximum share of general maintenance costs. |
| Direct debit | Indication of whether the operating costs are collected by direct debit. |
| Sublease agreement for | Specification of the main tenancy agreement if this is a subtenancy agreement. |
| remark | Indication of a remark |
| BK billing category | Specification of the BK billing type (gross, net, net + VAT) |
| Value added tax [%] | Indication of the VAT rate |
| BK flat rate | Indication of whether the operating costs are billed on a flat-rate basis. |
| BK from | Specification of the start of the levy period |
| New monthly BK advance payments [€] | Indication of the new monthly BK advance payments |
| BK contract number | Specification of the BK contract number |
| Heating costs up to | Indication of the end of the levy period |
| New BK advance payments from | Indication of when the new monthly BK advance payments apply. |
| Administrative costs [%] | Indication of the maximum share of administrative costs. |
| Current monthly BK advance payments [€] | Indication of the current monthly BK advance payments |
| BK until | Specification of the end of the levy period |
| electricity contract number | Specification of the electricity contract number |
| Monthly Invoice | Indication of whether monthly invoicing takes place. |
| BK allocation type | Indication of whether the operating costs are allocated to the rented or rentable area. |
| Heating costs from | Indication of the start of the levy period |
| year | Selection of the billing year |
| Property | Specification of the property |
| building designation | Specification of the building designation |
| Tenant | Details of the tenant |
| debtor | Specification of the debtor |
| Rental agreement number | Specification of the rental agreement number |
| Number of buildings in the rental agreement | Here you can see the automatically generated calculation results in the operating costs statement |
| Actual advance payment | Consider advance payments made for the invoice |
Advance payments made
Advance payments made by the tenant according to the payment allocation
| Property | Description |
| December | Here you can see the calculation results for December |
| August | Here you can see the calculation results for August |
| April | Here you can see the calculation results for April |
| September | Here you can see the calculation results for September |
| July | Here you can see the calculation results for July |
| March | Here you can see the calculation results for March |
| June | Here you can see the calculation results for June |
| May | Here you can see the calculation results for May |
| October | Here you can see the calculation results for October |
| February | Here you can see the calculation results for February |
| November | Here you can see the calculation results for November |
| January | Here you can see the calculation results for January |
| Actual payment in the year | Here you can see the automatically generated calculation results in the operating costs statement |
Tenant bank details
This group contains information on the tenant's bank details that are relevant for repayments or automatic debits as part of the utility bill. This typically includes the account number, sort code and IBAN.
| Property | Description |
| Direct debit mandate reference | Enter the direct debit mandate reference |
| blz | Enter the bank code |
| Bank | The name of the tenant's bank. |
| iban | Enter the IBAN |
| Account number | Specification of the account number |
Bank details landlord
This group contains information on the landlord's bank details for the billing of operating costs. It includes data such as the landlord's account number, bank code and IBAN.
| Property | Description |
| blz | Enter the bank code |
| Bank | Specify the name of the landlord's bank. |
| iban | Enter the IBAN |
| Account number | Specification of the account number |
Text specifications
This group contains characteristics for predefined text modules and formulations that are used in the operating cost statements and associated letters. The text specifications enable uniform and efficient creation of tenant correspondence.
| Property | Description |
| Header text attachment | Enter a text for the invoice creation header. |
| report header | Enter a text for the report header. |
| Foot text attachment | Enter a text for the footer of the invoice attachment. |
| Salutation | Specifying the salutation |
| report footer | Enter a text for the report footer. |
| Replacement text for payment | Here you will find the replacement text for the payment. |
