Authorized persons

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Assign employees to the function they perform here. This gives you the option of assigning the employee to a training course in the area of the current function in the participant scheduling. If the function is a basic function, all employees can take part in a training course in their area. An additional assignment of employees to the basic function is therefore not necessary, but may be useful for organizational purposes, as the employees actually hold the function when they are assigned.

Identification

Information on the identification of the data record is stored in this info area.

Property	Description
Staff Member	Staff Member
HSE Function	HSE Function

Publication

This group contains information on the publication of the assignment of persons to HSEQ functions. It contains data such as publication date and status, which are relevant for the traceability and validity of the assignments.

Property	Description
in emergency call list	Specify here whether this person is to be published in the emergency call list.
Deregistered on	Enter the date from which the appointee is no longer appointed to the function.
visible?	Controls the visibility of the person in the list of assignees and in the floor plan. Activate this option to publish the assigned person in these overviews and make them visible to other employees.

Workplaces

This area displays all workstations assigned to the employee.

Order

The steps for appointing the representative are organized in this information area.

Property	Description
Bookmarked on	Enter the date from which the authorized representative is flagged for the function.
AGU form sent to works council on	Enter the date on which the "Registration and deregistration form for representatives in occupational health and safety and environmental protection" (AGU) was sent to the works council.
AGU form received from the Works Council on	Enter the date since which the "Registration and deregistration form for representatives in occupational safety, health and environmental protection" (AGU) completed by the works council has been available.
Appointment has been available since	Enter the date on which the official appointment of the representative took place.
Requirements for function fulfilled since	Enter the date since which the appointee fulfills all requirements for the function.

Area of responsibility

Specify here for which areas the representative is appointed for the function.

Anonymized communication

In this info area, you assign communication data to authorized persons that is related to the function and can be used independently of the personal communication data. This can be, for example, the telephone number of a hotline, while the person has also been assigned a personalized telephone number.

Participation in training courses

The officer was invited to the following training courses and participated where appropriate.

Documents

Upload relevant documents relating to the function of the representative here, such as their certificate of appointment.