Visitor list

The "Visitor list" data object records detailed information on planned visits and meetings in rooms. It contains data such as participants, time periods, rooms and organizational details that are essential for managing and monitoring room reservations and visitor flows. This object supports processes in the areas of visitor management, room planning and security by providing a central view of all relevant visitor data and is linked to room reservations.

Search

This group contains characteristics that are relevant for searching and filtering visitors in the visitor list. It allows you to narrow down the visitors displayed according to specific criteria.

Property	Description
Traffic light	The traffic light gives a colored indication of the status of the data. A more detailed description can be found in the Traffic light Note column.
Note	The note in this column gives you further information on the displayed traffic light color. Follow the instructions to be able to change red and yellow traffic lights in particular.
Ticket number	The ticket number uniquely identifies a room appointment visit in the reservation system. It serves as a reference for your booking and enables quick allocation in the event of queries or changes.
Meeting room	The meeting room in which the appointment is taking place is displayed here. This information is important for the orientation of the participants and helps with the planning of room resources.
Start	Here you can specify the start date and time for the room visit. This information is important for planning and managing room bookings and helps to coordinate visitors and resources.
Start time	The start time indicates when the booked appointment for the room visit begins. It is important for the precise planning and coordination of room occupancy and for visitors to keep to the schedule.
End	This field indicates the end of a room appointment or visit. It is important for the planning and availability of rooms, as it marks the date on which the room becomes free again. Please note this date when booking or searching for available rooms.
End time	The end time indicates when the room appointment or visit is expected to end. This information is important for the planning and overview of room occupancy and for subsequent users or appointments.
Users	This field displays the name or ID of the user who has booked a room appointment or created a visitor list. It helps with the allocation and tracking of room bookings and enables a personalized search for reservations.
number of participants	This field shows the total number of people registered for a specific room date. It helps with planning and ensures that the room capacity is not exceeded.
Cost center	The cost centre indicates to which organizational unit or department the costs for the room booking are allocated. It is used for internal cost accounting and enables the exact allocation of room usage costs to the relevant divisions.
Topic	The theme describes the focus or reason for the room appointment. It helps to quickly identify and categorize bookings and makes it easier to search for specific events or meetings.
Visitor last name	This field contains the surname of the visitor who is registered for a room appointment. It is used for unique identification and is important for managing the visitor list as well as for security and organizational purposes when reserving rooms.
Visitor First name	The first name of the visitor attending a room appointment is recorded here. This information is used to uniquely identify and correctly address the visitor as part of the room reservation and visitor management process.
Come	This field shows the planned arrival date and time of the visitor for the room appointment. It helps with the organization and preparation of the reception as well as the planning of security measures for the visit.
Arrival time	The planned arrival time of the visitor for the room appointment is recorded here. This information is important for planning and preparing the reception as well as for any security checks or access authorization.
Walk	This field shows the date and time at which the visitor left the building or the reserved room. It is used to track visitor movements and is important for security and the management of room reservations.
Walking time	The leaving time indicates the time at which a visitor leaves.
Company	Here you can enter the name of the company or organization to which the visitor belongs. This information helps to identify and assign visitors when booking rooms and makes it easier to manage appointments with external guests.
Card number	Here you can enter the number of the visitor's access card. This is used for unique identification and access control during the booked appointment in the reserved room.
Present	This indicator shows whether the visitor actually showed up for the booked appointment. The information is used for attendance checks and statistical evaluations of room usage.
Remark	This field allows you to enter additional information or comments about the room appointment or visit. Here you can record important details that are not recorded in other fields to ensure complete documentation of the process.
Categorization	In this field, you can specify the categorization of the room appointment or visit. This helps with organization and facilitates later searches or evaluations. Select a suitable category to indicate the purpose or type of reservation.
Group code	The group code identifies a specific visitor group within the room reservation. It enables several visitors to be assigned to a common group and thus simplifies the organization and management of group visits or reservations.
Visitor group	Here you can specify the visitor's group or category, e.g. business partner, employee or guest. This information helps with the organization and management of room reservations and enables a targeted evaluation of visitor statistics.