Use an alternative e-mail address for registration

If the login username for the FM Portal does not match the email address listed in your personnel data, you can add an additional email address.

If an additional address is available, it will be used as the username.

Procedure in the FM Portal

Path to the starting point: Basic Data - Employee List

1. Open the employee record.

2. In the Additional Contact Information section, click New.

3. Select the type External Email Address. This is used specifically for authentication
   with Microsoft accounts.

4. Enter the email address. This must exactly match the login email in Microsoft Entra ID.

5. Enter a 2 in the Position / Order field to ensure that the address entered in the staff list continues to be displayed as the primary contact address.

6. Click Save in the toolbar.

7. Then click Save in the personnel record as well to apply the change.

The primary email address in the Email field of the personnel data remains unchanged and continues to be
used for the following functions:

• Email notifications from the portal

• Workflow notifications

• Display in address lists

• Booking confirmations

See also:

📄 Anmeldeoptionen und ihre Konsequenzen für Anmeldung und Anmeldedaten IC1473

📄 Azure Active Directory Anmeldung (OAuth) einrichten IC2610

📄 Azure Active Directory Anmeldung (SAML) einrichten IC2684

📄 Mailabruf mit Daten aus Microsoft Entra ID konfigurieren IC2657