Space Usage and Planning Departments

The data object manages the assignment of rooms to organizational departments and enables the analysis of space utilization by departmental structure. It documents which departments use which rooms and displays this information hierarchically across locations, buildings, and floors. Traffic light indicators visualize the current assignment status and support space management in optimizing room allocation and planning.

List

A comprehensive list view of all relevant properties related to the space utilization of departments, including location, building, room, and usage data, with status indicators.

Property	Description
Type of use according to DIN 277 designation	Displays the full designation of the land use type according to DIN 277, such as "office space" or "traffic areas." This standardized designation enables consistent classification and analysis of land use within the department.
Country at the top level of the hierarchy - Destatis BEV Code	The BEV code from the Federal Statistical Office for the federal state selected at the highest hierarchical level of the spatial classification. This code is used to uniquely identify and statistically classify the state in the land-use analysis conducted by departments.
Responsible Department: Security - Phone	The phone number of the person responsible for this security area. This contact information makes it possible to quickly reach the appropriate contact person in the event of security-related questions or emergencies.
Internal Use Type Description	Displays the internal designation for the type of space usage by a department. This designation is used to uniquely identify and categorize the various types of usage in space management.
Company name (2nd line)	Display of a second line of the company name. Used when the full company name is too long to fit neatly in a letter. Static attribute "Company Name (2nd Line)" from the "Identification" section of the "Company" form.
deducted area	Area deductions for the current room, either captured graphically in CAD or calculated.
Room Security Zone Code	The code for the security zone to which this room is assigned. This assignment is important for access control and for ensuring compliance with security policies regarding the use of space by departments.
Usage Status 2	An additional "unassigned" usage status for flexible categorization of space usage. Enables an expanded classification in addition to the primary usage status, allowing for more detailed analyses and reports on space utilization.
Room Group Code	The unique identification code for the room group to which this room belongs. This enables the systematic categorization and assignment of rooms based on their functional use or organizational structure.
Polygon Area	The geometrically accurate area of the room, as recorded in CAD or BIM software. This value serves as the basis for precise area calculations and planning tasks.
Building Width	The width of the building in which the room in question is located. This information is used for spatial classification and orientation in space management and assists in planning departmental use of the space.
Building Code	Display of the building code automatically generated by the system. The code consists of the code for the selected location and the building number assigned to the building. Static characteristic "Code" from the "Identification" section of the Building form.
State based on location - REGIS code	The official REGIS code for the state in which the department is located. This code is automatically determined based on the location's ZIP code and is used to uniquely identify the geographic location for analyses and reports.
(G) Number of freight elevators	Displays the number of freight elevators available in the building where the room in question is located. This information is important for evaluating transportation options and logistics during space planning.
(G) Location	The mailing address of the building in which the room in question is located. This information is used to uniquely assign and identify rooms based on their geographic location.
(R) Floor - Live Load	It specifies the permissible live load for the room's floor. This information is important for planning the use of the room and determining which loads and furnishings can be safely placed on the floor.
State of the location	Indicates the state in which the department is located. This information is automatically determined based on the location's ZIP code and aids in the geographic classification and analysis of land use.
Room Safety Zone Code	Abbreviation for the security zone assigned to this room based on its room type for security purposes. This coding system allows for the quick identification of rooms with special security requirements or restrictions.
Space Allocation	Defines the type of space allocation for the current room—for example, whether it is a primary use, secondary use, or temporary allocation. This categorization enables precise space management and accurate cost allocation to the respective departments.
Building Cost Center Code	A unique identifier for the cost center assigned to the building in which the room in question is located. This code enables the correct allocation of costs and the organizational management of room usage.
Room Name	Display a name for the room (e.g., "Marketing & Sales Staff Office" or "Server Room"). Static characteristic "Description" from the "Identification" section of the Rooms form.
Building Length	The length, in meters, of the building in which the room in question is located. This information is used for area calculations and to determine the spatial layout of the department's use.
Building Number	The house number of the mailing address for the building where the current room is located.
Room volume	The room volume indicates the cubic size of the room in cubic meters and is used for calculations related to room capacity, climate control, and space planning. This value is particularly important for evaluating the spatial efficiency of departments.
Internal usage type	A unique code used by the relevant department to internally classify the type of land use. It is used to quickly identify and categorize land uses in reports and overviews.
ceiling covering	Describes the type of ceiling finish in each room, such as drywall, acoustic ceiling, or exposed concrete. This information is used to assess room quality and for renovation planning.
Contact Person (Property Management) Last Name	This field lists the last name of the contact person at the property management company responsible for this building. This information is required for direct communication regarding building-related matters, maintenance issues, or administrative matters.
Building number	Display of a building number. The building number shown here is part of the building code automatically generated by the system. Static characteristic "Building Number" from the "Identification" section of the "Building" form.
Ceiling Height	The actual ceiling height in meters, which is used to calculate the room volume and assess the room's capacity. This information is important for space planning and the optimal use of available space.
Building Component Designation	Displays the name of the building section to which the room belongs, such as "Main Building," "Outbuilding," or "Workshop." This information helps with spatial classification and orientation within the building structure.
Building Location Concept Name	The site concept describes the strategic direction and usage philosophy of the building in which the space is located. This information helps to contextualize the use of the space within the broader site strategy.
Area Type	Specifies the category or type of space within a room, such as office space, circulation space, or utility space. This classification is used for the systematic recording and analysis of the various types of space in facility management.
Building Function Description	Describes the specific function or intended use of the building in which the room in question is located. This information helps to identify the room's location and contextualize its use within the organizational structure.
Property Management Company	The name of the company or organization responsible for managing the building. This information is important for contacting them regarding building-related matters and for clarifying responsibilities.
(G) Owner	Indicates the company or organization that owns the building in which the room in question is located. This information is important for assigning ownership responsibilities and administrative duties related to the use of the space.
Building ZIP Code	The ZIP code of the address of the building in which the room in question is located. This information is required for the unambiguous geographic identification and management of land use.
Sec Hierarchical Level (H2) Code	Code used to identify the middle level of the hierarchical structure. Enables the unique assignment and categorization of departments within the organizational structure between the top and bottom levels.
Building Complex Name	Displays the name of the building group to which the room belongs. This grouping enables the structured management and analysis of rooms based on structural or functional units within the land use.
Floor area [sq m]	Clear identification of the type of use in accordance with DIN 277 (e.g., "2.1" for office space). The code enables the standardized classification and categorization of spaces according to their actual use.
Country from location - full form	Displays the complete, officially correct name of the state in which the room is located. This information is automatically determined based on the room structure and is used to uniquely identify the geographic location of the land use.
Location Code	Display of a freely selectable code for the location (e.g., a three-letter abbreviation for the location; "MUC" for "Munich," "BER" for "Berlin"). The code displayed here serves as the prefix for the codes of all buildings, rooms, floors, and workstations created at this location. Static characteristic "Location Code" from the "Identification" section of the "Locations" form.
Security Subzone Code	Unique abbreviation for the security subzone to which this room is assigned based on its security room type. Used for the quick identification and categorization of rooms according to their security requirements and access restrictions.
Building Component Code	Unique identification of the building section to which the room belongs. This code enables the systematic classification and management of rooms within the building structure for space utilization planning.
(G) Year of manufacture	The year the building in which the room in question is located was constructed. This information is used to assess the condition of the building and for planning purposes related to land management.
Heatable	Indicates whether the room can generally be heated. This information is important for space planning and management, since rooms that can be heated have different usage options and operating costs than areas that cannot be heated.
Building Property Type Description	Refers to the type of building in which the space in question is located, such as an office building, production facility, or warehouse. This information helps with the spatial classification and categorization of land use.
heated area	The heated area indicates the square meters of the room that are actually heated and is therefore relevant for energy cost calculations and area analyses. This value may differ from the total room area if certain areas are not heated.
Room Safety Zone Designation	The full designation of the security zone to which this room is assigned based on its security-related room type. This information is used to identify and classify rooms according to security requirements.
top-level hierarchy (H1) Designation	Displays the name of the top level in the room hierarchy under which this room is organized. This hierarchical level is used to structure rooms according to organizational or functional criteria.
User Group Name	Display the full name of the usage group according to DIN 277 (e.g., "Residential and Living"). Static attribute "Name" from the "Usage Group according to DIN 277" section of the Usage Groups form.
State named after a building - English name	Displays the English name of the federal state in which the building is located. This information is automatically determined based on the building's ZIP code and is used for international classification and reporting of land use.
Responsible Department, Security Division - Last Name	The last name of the person responsible for security in a room. This information is used to quickly identify the contact person for security-related questions or emergencies in that specific area.
(G) Number of floors	Indicates the total number of floors in the building where the room in question is located. This information helps provide a better sense of the room's location and an overview of the building's structure during space planning.
Contact Person (Property Management) Cell Phone	The mobile phone number of the contact person at the building's property management office is listed here. This information allows you to reach them quickly in case of urgent matters or emergencies involving the building or the premises.
Building Number of Passenger Elevators	Displays the number of passenger elevators available in the building where the room in question is located. This information is relevant for assessing the accessibility and reachability of rooms in multi-story buildings.
Building Group Code	Unique identification of the building complex to which the room belongs. This code enables the systematic classification and grouping of rooms by structural or organizational units for space management.
Floor - Load-bearing capacity	Indicates the maximum load-bearing capacity of the floor in this room. This information is crucial for planning how the space will be used, especially when placing heavy equipment, machinery, or furniture, in order to prevent damage to the building.
Room Cost Center Assignment	Displays the sum of all percentage-based cost center allocations for this room. For verification purposes, this value should ideally be 100% to ensure complete cost allocation.
Room (R) Number	The unique number of the room used by the respective department. Used for the precise identification and assignment of rooms in space allocation planning.
Responsible Department - Security Division - First Name	The first name of the person responsible for security in this room. This information is needed to contact that person regarding security-related issues or emergencies.
Country (from location)	The country in which the area is located. This information is derived from the location data and is used for geographic classification in land-use analyses and reports.
(G) Historic Preservation	This indicates whether the building is a historic landmark. This information is important for renovation and remodeling plans, as special legal provisions apply to historic landmarks.
Room Type Security Designation	The full designation of the security room type to which this room is assigned. This classification defines the specific security requirements and protective measures that apply to the use of the room.
State from a building	The state in which the building is located is automatically determined based on the building's ZIP code. This information is used for regional evaluations and location-based analyses of land use.
Department in Charge of Security - Email	The email address of the person designated as the contact for the security area.
State Based on Building - Code	The state code is automatically determined based on the ZIP code of the building in which the occupied space is located. This information is used for geographic classification and analysis of land use by state.
Flooring - Floor Drainage	This indicates whether the room has floor drainage. This information is important for assessing the room’s technical features and potential uses—especially for rooms with specific hygiene requirements or where water is used.
Created on	The date on which the department's land-use data record was first entered into the system. Used to track and document changes in land management.
Space Allocation Code	Display of a freely definable abbreviation for space allocation (e.g., "AE" for general expenses on a floor). Static characteristic "Code" from the "Identification" section of the Space Allocation form.
Sec Hierarchical Level (H2) Designation	The term used to describe the middle level of the spatial hierarchy, which is situated between the top and bottom organizational levels. It is used to uniquely identify and structure spaces within the organizational spatial hierarchy.
Company name	Displays the full name of the company assigned to the respective department for land use. This information is used to uniquely identify and assign land use within the framework of land management.
Building Type Designation	The type of construction of the building in which the usable space is located. This information is important for assessing space quality, energy efficiency, and structural conditions during space planning.
Country from Hierarchy Level 1 - ISO Code (3-digit)	Displays the 3-digit ISO code of the country selected at the top level of the spatial hierarchy. This code is used to uniquely identify the country to which the land use is geographically assigned.
Building | Type of Ownership | Description	Specifies the type of ownership of the building in which the room is located (e.g., owned, rented, leased). This information is important for cost allocation and the legal classification of land use.
Room perimeter	The perimeter of the current room indicates the total length of all the wall surfaces that enclose the room. This measurement is used to calculate wall areas and when planning renovation work.
Country from Location - Destatis BEV Code	Displays the standardized BEV code for the state in which the room is located. This code is assigned by the Federal Statistical Office and enables a unique geographic identification for statistical analyses and reports.
Room group number	A unique number used to identify the room group to which this room belongs. Room grouping enables the structured management and analysis of spaces based on functional or organizational criteria.
Country based on location ISO code (2-digit)	Displays the two-digit ISO code of the country in which the room is located. This information is automatically determined based on the room structure and is used to geographically classify land use.
Building Component Number	A unique number used to identify the building component to which this room belongs. This number enables rooms to be clearly assigned to specific building components within a building for space management purposes.
hierarchical level 3 Name	The name of the lowest hierarchical level in the room structure tree, which allows for a detailed classification of the room. This information helps with the precise location and organizational assignment of areas within the building structure.
Room Type Security Code	A unique abbreviation used to classify a room according to safety-related criteria. It enables the systematic categorization and filtering of rooms based on their safety requirements and protection regulations.
Responsible Department: Security - Cell Phone	The cell phone number of the person designated as the contact person for the security area.
Country at the top level of the hierarchy ISO code (2-digit)	Displays the two-digit ISO code of the country selected at the top level of the spatial hierarchy. This code uniquely identifies the country in which the department's land areas are located.
Country from Hierarchy Level 1 - Full Form	Displays the full official name of the country selected at the top level of the hierarchical spatial structure. Used to uniquely identify the geographic location of land use within the organizational structure.
Contact Person (Property Management) First Name	The first name of the contact person at the property management company responsible for the building is listed here. This information is provided so that you can contact them directly regarding building-specific inquiries or issues.
(E) Level	The floor level indicates on which floor the room is located within the building. This information is important for spatial allocation and navigation when planning the use of space for departments.
Contact Person (Property Management) Email	Email address of the person in charge at the property management company for this building. This serves as a direct point of contact for questions regarding space usage, rental matters, or building-specific issues.
Gross floor area (GFA) of the floor	The gross floor area (GFA) of the floor on which the room in question is located. This value is used to calculate floor space and allocate costs at the department level.
State based on location code	The abbreviation for the federal state in which the department is located. It is automatically determined based on the location's ZIP code and is used for geographic classification in land-use analysis.
State based on building - REGIS code	The REGIS code for the federal state in which the building is located. This code is automatically derived from the building's ZIP code and is used to uniquely assign the land use to a federal state.
(E) Drawing Name	Name of the drawing for this floor, on which the current room is located.
Security Subzone Designation	The full name of the security subzone in which this room is located. This assignment is based on the defined room type for security and serves to uniquely identify areas with special security requirements.
Country based on location ISO code (3-digit)	The three-digit ISO code of the country where the room is actually located. This code is automatically determined based on the room structure and is used to geographically classify the room's use.
Room Group Designation	Refers to the category or group to which a room belongs functionally, such as "offices," "meeting rooms," or "storage rooms." This grouping enables systematic management and analysis of space utilization by room type.
Building Height	The height of the building in which the room in question is located. This information is used for area calculations and spatial analyses of department usage.
Country from Hierarchy Level 1	Displays the country selected at the top level of the spatial hierarchy. This field is used for geographic classification and filtering of land use by country.
Building Street	The street name of the mailing address for the building in which the room in question is located. This information is used to uniquely assign and identify the room's use.
Wall covering	Describes the type of wall covering in each room, such as wallpaper, tile, plaster, or wood paneling. This information is important for evaluating the room's interior design and planning renovation or maintenance work.
Floor Code	Display of the floor code, which is automatically generated from the code of the building in which the floor is located and the floor number. Static attribute "Floor Code" from the "Identification" section of the "Floors" form.
Floor Name	Display the full name of the floor, which ideally consists of floor and building information (e.g., "2nd Floor, 34 Adenauerstraße, Munich"). Static attribute "Name" from the "Identification" section of the "Floors" form.
Room Security Zone Designation	The long name of the security zone to which the room is assigned.
Usage Status	Displays the current usage status of the room, such as whether it is occupied, available, or reserved for specific purposes. This information helps with room planning and management to ensure optimal use of space.
lowest hierarchical level (H3)	The code identifies the most detailed organizational level within the spatial hierarchy and enables the precise assignment of land uses to specific departmental areas or workgroups.
Building Use Type	Specifies the type of use of the building in which the room in question is located. This information helps with the categorization and management of rooms based on their building-specific purpose.
Doorplate number	The number actually displayed on the room's physical door sign. This may differ from the official room number and is used for unambiguous identification on site.
User Group Code	Displays the standardized code for the land use group according to DIN 277, which classifies the type of land use. This coding system enables the uniform categorization and analysis of land use in accordance with the building code.
Space Allocation Designation	Display of the full description of the area allocation (e.g., "Floor - General" for general expenses incurred on a floor). Static characteristic "Description" from the "Identification" section of the Area Allocation form.
Location Name	Display the full name of the location. This name is the same as the one already used within the organization for this location (e.g., "Munich Plant"). Static characteristic "Name" from the "Identification" section of the Locations form.
Building Cost Center	The cost center for the building in which the room in question is located. This information is used to allocate building costs and for the organizational management of the property.
Floor number	Display of a unique abbreviation for the floor on which the level is located (e.g., "2.OG" for "2nd floor"). Static attribute "Level" from the "Identification" section of the "Levels" form.
Contact Person (Property Management) Phone	Here you will find the phone number of the appropriate contact person at the property management company for the respective building. You can use this contact information to communicate directly with them if you have any questions or issues regarding building management.
Top-level hierarchy (H1) code	A unique code used to identify the top level of the hierarchy in the room structure. This code enables the systematic classification and filtering of rooms based on their highest organizational level in terms of space utilization.
Flooring	Specifies the type of flooring in each room, such as hardwood, tile, carpet, or linoleum. This information is important for space planning, organizing cleaning, and calculating costs for renovations or maintenance work.
State from Location - English Name	Displays the English name of the federal state in which the department is located. This information is determined automatically based on the location's registered ZIP code and is used for international reporting and communication.
Building Name	Display the full name of the building. It is advisable to use a name that already provides information about the building's function (e.g., "Zhizschin Industries Administration Building, Shanghai"). Static attribute Name from the Information section Identification of the Building form.
Current room (R)	The code for the room being analyzed. In the room assignment of individuals, this is referred to as the "actual" room. Rooms may appear multiple times in the analysis if several people are seated there.
Code Department	A unique code used to identify the department in land use. This customizable code enables quick assignment and provides a clear overview when managing departmental areas.
Department Name	The full name of the department that uses a specific area. This field displays the official name of the department and allows for the unambiguous assignment of land use to the corresponding organizational units.
Floor area [m²]	Display of the room's floor area. This is calculated automatically when using eTASK.CAD: polygon area minus the area to be deducted. Static property "Floor Area [m²]" from the "Area Values" information section of the "Rooms" form.
Percentage [%]	Displays the cost center's share of usage in the room. Note: As intended, the system does not verify that the shares total 100%. Both larger and smaller shares may exist in order to maintain flexibility when assigning vacant space and area discrepancies. Static characteristic “Share [%]” from the “Identification” section of the “Room-Cost Center Assignment” form.
Percentage of Area	The proportional area in square meters is automatically calculated and displayed. The value is calculated by multiplying the room's floor area by the percentage share and cannot be edited. Calculated field based on: Floor Area [m²] (Rooms): Total area of the room in m² Percentage [%] (Room Cost Centers): Percentage share of the cost center Calculation formula: Proportional Area = Floor Area × (Percentage / 100) Example: With a floor area of 50 m² and a percentage of 60%, the proportional area is 30 m².
Number of assigned cost centers	Displays the number of cost centers assigned to this room for space utilization. This information helps with cost allocation and the organizational assignment of rooms to various departments or divisions.
Number of assigned room sections	Displays the number of departments assigned to this room for space utilization. This information helps provide an overview of the organizational structure and use of the room's space.