You can specify for each individual lease agreement which general ledger accounts should be excluded from the operating cost statement for that lease.
Example: You agree with a tenant on the ground floor that they do not have to pay operating costs for the elevator, since they do not use it. Then assign the G/L account used to post elevator expenses to the lease as a G/L account exempt from operating costs.
Differences from the standard scenario:
The amounts posted to the operating cost-exempt G/L account are distributed among the tenants and displayed in the operating cost statement, but are not billed to the tenant. The costs are therefore borne by the landlord.
Prerequisite
You are familiar with the “Standard Settlement” settlement scenario
Procedure in the FM Portal
Path to the starting point: Property Management - Leasing - Lease Agreements
Open the lease agreement to which you want to assign a non-operating-cost G/L account.
Under Additional Data, click on G/L Accounts Exempt from Operating Costs. A new table opens.
Click New... in the toolbar.
Select the lease agreement and the G/L account you want to exclude from the operating cost statement.
Invoices to which the G/L account has been assigned are allocated to the tenant but not billed to them. The costs are borne by the landlord.