If you want the amounts of the invoice line items to be included in the operating cost statement, you must define the allocation of the invoice line items within the operating cost statement for each line item. If you want to make changes to the operating cost settings after the invoice has been approved, you can still make subsequent adjustments.
Procedure in the FM Portal
Path to the starting point: Property Management - Property Accounting/Cost Entry - Incoming Invoices - Incoming Invoices
Before approving the invoice
Open the invoice whose invoice items you want to mark as relevant to operating costs.
In the Partial Services/Invoice Items section, open the invoice item you want to mark as relevant to operating costs.
In the "Allocation to Operating Costs" section, select the time period (Operating Cost Relevant for Period) and the allocation type (Allocation to).
Cost Center: The cost center selected above will be charged the amount.
Allocation Formula: Select the cost allocation formula to be used for the allocation.
Building: Select the building. Its cost center will be charged with the amount of the partial service for the selected period.
Lease Areas: Select the lease areas to which the amount will be allocated. The amount is allocated proportionally based on the leased area.
If the invoice item is an amount for maintenance that is not paid by the tenant, do not select any distribution.
Click Save in the toolbar.
In the operating cost statement, the invoice item will now be allocated according to your settings.
After the invoice is approved
Path to the starting point: Property Management - Property Accounting/Cost Entry - Incoming Invoices - Incoming Invoices
Open the invoice whose invoice items you want to mark as relevant to operating costs.
In the Partial Services/Invoice Items section, open the invoice item you want to mark as relevant to operating costs.
In the "Allocation to Operating Costs" section, select the time period (Operating Cost Relevant for Period) and the type of allocation (Allocation to).
Cost Center: The cost center selected above will be charged the amount.
Allocation Formula: Select the cost allocation formula to be used for the allocation.
Building: Select the building. Its cost center will be charged with the amount of the partial service for the selected period.
Lease Areas: Select the lease areas to which the amount will be allocated. The amount is allocated proportionally based on the leased area.
If the invoice item is an amount for maintenance that is not paid by the tenant, do not select any distribution.
Click Apply.
In the operating cost statement, the invoice item will now be allocated according to your settings.
Check this out too:
📄 Eingangsrechnung erfassen IC1419
📄 Zuordnung einer Eingangsrechnung zu einem Zahlungslauf IC1937