ROOMBOOKINGENDTIME - Detailed description

Overview

Parameter:ROOMBOOKINGENDTIME
Category: RE
Default value: 22:00
Product: eTASK.Room Reservation

What does this parameter do?

ROOMBOOKINGENDTIME specifies the latest time at which room bookings can be made in the eTASK FM portal. The parameter defines the end time of the bookable period for all meeting rooms and thus limits the time until which users can reserve rooms.

What is this parameter used for?

• Limit booking period: Defines the latest time until which rooms can be booked

• Reflect business hours: Enables alignment with opening hours and operating hours

• Control calendar views: Determines the end time displayed in calendars and schedules

• Schedule maintenance times: Creates a defined period after business hours for cleaning and maintenance

• Consistent scheduling: Ensures uniform booking times across all rooms

Technical Details (for Administrators)

Format: Time displayed in HH:MM format (hours:minutes, 24-hour format)
Default value: 22:00

Important notes:

• The time is entered in 24-hour format (e.g., 22:00 for 10 p.m.)

• Minutes must be entered as two digits (e.g., 18:30, not 18:3)

• The value must be later than ROOMBOOKINGSTARTTIME

• The end time defines the latest possible minute for the end of a booking

• Changes affect all rooms in the system

• The value affects the display in calendars, schedules, and booking wizards

Interaction with other parameters:

• ROOMBOOKINGSTARTTIME: Defines the earliest booking time—both parameters together determine the bookable time period

• TIMEINCREMENT: Determines the increment for booking times within the period defined by the start and end times

When should you change this value?

Set the value to a later time (e.g., 23:00 or 24:00) if:

• Longer opening hours or evening events need to be covered

• 24-hour operation is required

• Rooms should be bookable late in the evening or at night

• International teams work in different time zones

prioritize earlier times (e.g., 18:00 or 20:00) if:

• Shorter business hours apply

• Room bookings should no longer be possible after business hours

• Fixed times for cleaning and maintenance must be scheduled

• Energy-saving measures are implemented outside of core working hours

Keep default value (22:00) if:

• Typical office hours are covered, with occasional evening events

• There are no special requirements for extended or shortened booking times

• The default setting corresponds to operational procedures

Important Notes

1. Check combination with
   start time The value of ROOMBOOKINGENDTIME must always be later than ROOMBOOKINGSTARTTIME. Ensure that there is a reasonable time interval between the two parameters (at least the minimum booking duration).

2. Impact on existing bookings Bookings
   already made that fall outside the new end time remain in effect, even if they are far in the future. Only new bookings are restricted by the changed value.

3. All-day bookings
   For room bookings for maintenance work, the entire period from ROOMBOOKINGSTARTTIME to ROOMBOOKINGENDTIME is taken into account.

4. User Interface
   The end time is displayed as the last selectable time in calendars, schedule views, and booking forms. Times after that are hidden or marked as unavailable.

5. Note the 24-hour
   format Use only the 24-hour format. Entries such as "10:00 PM" are not recognized correctly.

Security

No, this parameter has no direct security implications.

Practical example

Initial situation: A company uses the default setting of 10:00 PM. After several complaints from employees who need rooms for international video conferences late at night, the administration notes that many booking requests for 10:00 PM–11:30 PM must be rejected. At the same time, there is rarely a genuine need for time slots after 11:00 PM.

Configuration:

After the change:

• Rooms can now be booked until 11:00 PM

• The calendar view displays the time period up to 11:00 PM

• Cleaning staff must adjust the work schedule accordingly (starting at 11:00 PM instead of 10:00 PM) or during periods without bookings

• The booking wizard allows end times up to 11:00 PM

Result: Flexibility for international collaboration increases significantly. Employees can now easily book rooms for conferences with colleagues in Asia or America. Cleaning begins one hour later, as agreed upon with the facilities team. The additional hour covers actual needs without allowing for unnecessarily long booking times.

Alternative Scenarios:

Scenario A - Energy-saving measures:

• Company wants to reduce energy costs

• ROOMBOOKINGENDTIME from 22:00 to 18:00 set

• ROOMBOOKINGSTARTTIME remains at 07:00

• Bookable time: 7:00 AM–6:00 PM

• Building systems can switch to energy-saving mode starting at 6:00 PM

Scenario B - 24-hour operation:

• Co-working space with 24/7 access

• ROOMBOOKINGENDTIME on 23:59 or 00:00 set

• ROOMBOOKINGSTARTTIME on 00:00 set

• Enables bookings at any time of day or night

• Flexibility for freelancers and international teams

Recommended setting

For standard office environments:22:00(Default)

Reason:

• Covers normal business hours plus a buffer for evening events

• Allows room bookings until 10:00 PM for occasional special events

• Allows sufficient time for cleaning and maintenance before midnight

• Corresponds to typical operating hours in most organizations

• Strikes a balance between flexibility and orderly operations

For extended operating hours:23:00 or 23:30

• Suitable for companies with international teams

• Enables late-night video conferences

• Flexibility for evening events

For short operating hours:18:00 or 19:00

• Clear separation between work hours and after-work time

• Energy-saving measures can be implemented

• Reduced operating costs

Tip: Always combine ROOMBOOKINGENDTIME sensibly with ROOMBOOKINGSTARTTIME. A time frame that is too broad (e.g., 5:00 AM–12:00 AM) can lead to inefficient use and higher operating costs. A time frame that is too short (e.g., 9:00 AM–5:00 PM) unnecessarily limits flexibility. Regularly evaluate actual booking patterns and adjust the values as needed.