Creating lease agreements and the complete documentation (rent amounts, contract type, leased properties, etc.) involves several steps. These are listed below in chronological order to provide an overview of the records that need to be created.
Lease Agreement: In the lease agreement, you define the contract type, the tenant, the company, and other aspects that are not affected by any changes, such as additional rented rooms. The lease agreement record thus remains independent of the variable aspects of a lease agreement.
Period: A lease agreement can span multiple periods. During these periods, all aspects that may be affected by a lease amendment are defined, such as the rooms and the payment method.
Example: One of the existing tenants wishes to rent two additional rooms starting January 1, 2014, in addition to their existing premises. In this case, you close the period on December 31, 2013, and create a new period starting January 1, 2014. In the new period, you assign the rooms already rented and the two additional rooms requested.
Assign all rented properties to the period: To ensure that the rent amount is calculated for the period and the debit position receives these amounts, all rented properties for which a rent price has been entered are assigned to the period. The total rent amount is displayed in the period and in the lease agreement. However, properties can also be assigned without a rent price.