October 2014 Release
October 2014 Release
This update includes a major update to the FM Portal and many FM modules.
Please note:
With this update, we are changing our system requirements. Therefore, please check before installation whether you meet the updated requirements.
With eTASK 2.7.383.25138, we are ending support for Internet Explorer 8. There are now four successor versions—IE 9, 10, 11, and 12—which offer many advantages when using eTASK.
eTASK.DigitalArchive
New Feature: Automatic Insertion of Barcodes into PDF Documents
If a document contains a barcode, it is now automatically inserted into PDF documents when they are uploaded.
eTASK.Correspondence
New feature: Generating letters as reports
After a cover letter has been created in the "Letters" form, it can now be converted into a cover letter with the recipient’s and sender’s addresses via a report. If the distribution list contains more than one recipient, a cover letter is immediately integrated into the report for each recipient. You can generate the cover letter via the letter record. To do this, click on Reports - Generate Letter(s) in the toolbar.
eTASK.FM Procurement
New Feature: Amounts from Imported SAP Purchase Orders
Purchases imported from SAP are assigned the amount "€0".
New feature: Scheduled job: Import of SAP purchase orders
Timer job implemented for the automatic, regular import of SAP purchase orders from SAP master agreements.
Bug fix: FM orders can be created again
eTASK.Financial Planning
Bug fix: Restored the procedure for copying a planning variant
Improvement: Fair value calculation – Discounting now applied in the first year
Discounting within the fair value calculation has been adjusted so that the first year is now included in the discounting. The change has been implemented in the following reports:
Fair Value in the planning variant form
Fair Value in the planning round form
Fair Value Overview in the Planning Round Form
eTASK.Personnel Reporting System
Bug fix: Quick employee entry can now be used again on the first call
Quick employee entry can now be used as usual immediately upon first launch.
Bug fix: Saving safety instructions with a delay
Safety instructions can now be saved immediately on the first attempt. Additionally, the display of employee information is no longer delayed.
eTASK.Operating Cost Accounting
Bug fix: Property groups are created again
Improvement: Correction of cent differences in operating cost prepayments
Improvement: Allocation of meter groups for partial monthly rentals
Expanded calculation of meter group allocation. If a meter group is set to the allocation type "rented" and the tenant rented rooms for only part of the month while the rooms stood vacant for the remainder of the month, the tenant is allocated the full area and the entire consumption of the room for that month.
Improvement: Billing of meter groups
If a meter group is to be billed but no billing month has been closed yet, the eTASK.FM client now displays an informative message regarding this.
Improvement: Expansion of operating cost calculation
When recalculating operating costs, changes to the billing type of lease agreements are now also taken into account.
eTASK.Cost Entry
New feature: Standardized output format for outgoing invoices, incoming invoices, payment assignments, and rent statements in ASCII
During export, a uniform ASCII file is now generated that can be imported into various external financial accounting systems.
New feature: Simplified entry of partial services
When entering partial services for an invoice, a table listing the vendor’s past partial services is now provided. Select one of the partial services to copy it to the new invoice.
New feature: Vendor selection via dropdown menu
When entering incoming invoices in the eTASK.FM client, vendor selection is now done via a dropdown menu, which speeds up invoice entry.
Improvement: Corrections to the display of base rent and operating costs
Previously, the sum of the base rent and operating costs was shown twice, which resulted in the rents being listed twice in the "Income/Surplus Statement" report.
Improvement: Expansion of invoice verification
The invoice verification process before an invoice is transferred to the incoming invoice workflow now also checks whether the sum of the partial amounts matches the total invoice amount in the "Gross" checkbox field. This prevents inconsistent invoices from being routed into the workflow.
eTASK.Room Booking Calendar
Improvement: Enhanced daily view
All-day bookings are now displayed correctly in the daily view.
eTASK.Media Supply / Energy
Improvement: Closing a posting month is possible again
Improvement: Building selection for cost centers with multiple buildings
To allow for more flexible allocation of your utility costs in eTASK.Operating Cost Accounting, eTASK now provides a building selection feature. If a building cost center is assigned to more than one building, you still have the option to allocate the costs to a single building.
eTASK.Move Management
New Feature: Customization of Display Text for Rooms in the Move Assistant
The displayed text for rooms within the Move Assistant is no longer predefined. Instead, the settings for selection fields where a room can be selected are used. See configuration parameter "ROOMDELIMITER".
New feature: Relocation of other objects now configurable via person relocation
As an alternative to the Move Assistant, you can now also plan moves of other objects via a person move. This approach is preferable if you want to assign other objects to a person during a move.
Improvement: Correction of how objects are displayed at the move destination
In the Relocation Assistant, planned objects are now displayed in the "Current" and "Destination" sections with blue text and a strike-through at the origin and red text at the destination.
Improvement: Minor adjustments to "Person Relocation" in the "Relocation of Other Objects" info section
eTASK.ServiceTicket
New feature: Migration script from static to dynamic service ticket workflow
With the migration script, it is easy to convert your old service ticket system to the new, dynamic, and improved service ticket workflow.
eTASK.Maintenance
Improvement: Performance improvements to the order overview
Improvement: Maintenance orders in rooms with bookings on the maintenance date
If a maintenance order is supposed to block a room and the room booking is not possible due to existing bookings, the step transition from Dispatch AG to a subsequent step is no longer performed.
eTASK.Room Reservation
Improvement: Minor improvement to the "Work Plan Details" report
The "Work Plan Details" report (accessible via the booking overview) now displays the end of the booking.
eTASK.Equipment / IT (611)
New Feature: Software license user automatically assigned
The user of a software license is now automatically derived from the user of the device on which the license is installed.
eTASK.Cleaning Management
New feature: Cleaning price calculation
By assigning allocation keys to reference values, cleaning price calculation via lots is enabled.
eTASK.FM Portal
New feature: Migration of fire extinguishers to the eTASK property standard
New feature: New report "Departmental Areas in the Building - Detail"
This new report lists the total floor area per department. Additionally, the buildings, floors, and number of assigned rooms are displayed for each department. You can export the report to Excel.
New feature: Reports on the property portfolio
The eTASK.FM portal now offers four reports for analyzing the property portfolio:
Property portfolio per building
Property portfolio per building (detail)
Property inventory by property type
Property inventory by property type (detail)
New Feature: Automatic Deletion of Job Results
Enable the timer job "GL_JOB_DELETE_LOGS_SP" if you want the eTASK.FM portal to automatically delete the results of job runs on a regular basis. The timer job removes a maximum of 100,000 logs per run and all associated job results that are older than 30 days.
New feature: Password change moved
Password changes are now performed via the user profile.
New feature: Expansion of the comment function to include email sending
When you leave a comment on any record, you can now optionally send it via email using the comment input area. To do this, simply enter the recipients and then click Add and Send.
New feature: Import of CAFM-Connect catalog data implemented
CAFM-Connect version 2.0 has been available since 2014. With this update, CAFM-Connect was expanded to include the exchange of asset data using a standard catalog. You can now import this catalog data into your eTASK system.
New feature: eTASK Customer Center
Use the eTASK Customer Center to receive the latest information about your eTASK system, view the change log, and download current releases. This allows you to update your eTASK system on your own. To obtain a user account for the eTASK Customer Center, please contact your eTASK representative.
New feature: Coding of objects in the Asset Explorer
You can now freely code objects in the Asset Explorer. In the Asset Explorer, the objects are then displayed sorted by hierarchy and by code. For coding, you can set a default code for all objects of the object type in the object type’s data record. You can make additional code settings in the object’s data record in the Parent Object and Asset Number fields. The overall asset code is automatically calculated based on the hierarchy and the settings on the object.
Improvement: Individual attributes of objects are retained when the object type is changed
When the object type of an object is changed, non-empty individual attributes of the object are now retained. The individual attributes of the new object type are thus added without deleting old values.
Improvement: Filter by "Buildings" added to the "List of Buildings, Departments, and Employees" report
The "List of Buildings, Departments, and Employees" report can now be filtered by building when opened.
Improvement: Performance improvements to the "GlWorkflowStepFollowSwitch" timer job
Improvement: Changing an object’s matchcode no longer overwrites object data
When an object’s matchcode is changed, the Manufacturer and Description fields are no longer overwritten. They are retained.
Improvement: Changes to selection fields
System names are no longer displayed in selection fields.
Improvement: Support information is displayed again in the system bar
Improvement: When changing steps, you can now enter the date of the planned step end
Improvement: Adjustment of the displayed asset code in the Asset Explorer
eTASK Key Management
Improvement: Revision of key logs
Improvements to the layout and labels of the following key logs:
Output log
Return log
Loss Report