May 2022 Release
Important Notice for Customers Using eTASK.Maintenance or eTASK.OperatorResponsibility
As part of the latest update, we have made efforts to better harmonize and clarify the terminology used in these products. For more information, please refer to the individual release notes and the linked articles in our Support Center. This work is completed with this release. After updating your portal,
please also download the corresponding workflows from the eTASK Customer Center’s Plug-In Store and install the latest versions. If
we host your portal in the eTASK Cloud, we will handle the workflow updates for you.
Important Note for Customers Using the Products eTASK.Inventory, eTASK.Suite Inventory, and eTASK.Win/App Alarm List
With this update, the "eTASK" app will no longer be available in the Microsoft Store.
The new "eTASK Mobile" app, featuring a revamped technical framework, is now available to all customers. To switch to the new app, please sync the data in your currently installed app and then uninstall it from your inventory device. Next, install the "eTASK Mobile" app on the device and log in to your portal as usual.
Apart from the fundamental technical changes, only minor graphical changes have been made to the user interface. The app’s functionality remains unchanged.
Please note that the old app will no longer function reliably with this release.
If you have any questions, eTASK Support is happy to assist you at support@etask.de or +49 2203 92538 38
eTASK.Payment Transactions
Improvement: EBICS interface updated to the latest version
The Subsembly SEPA API is used in the background to import bank statements into the FM Portal. We have now updated this to the latest version 9.0 to support the import of all current bank statement formats. This ensures that the bank statements generated by your bank will continue to be reliably imported into your FM Portal via the EBICS interface.
eTASK.Interface HR Data Import
Improvement: Mapping of the "Manager" field from AD to "Supervisor" in eTASK
When importing personnel data records from Azure Active Directory to eTASK, the "Supervisor" field (eTASK) is now populated from the "Manager" field (AD).
eTASK.Maintenance
New Feature: New Report: Annual Overview of Maintenance
The new "Maintenance Schedule by Calendar Weeks" report provides you with an overview of your planned maintenance activities. Directly in the FM Portal or via the Excel export, you can see at a glance how maintenance tasks are distributed throughout the year or how many maintenance activities take place in a specific calendar week. You can find the report under Technical Building Management - Maintenance - Reports. A prerequisite for this report is that the "Start Execution Time Window" date field is filled in. This field was newly created as part of the report and is located in a maintenance order under SCHEDULING.
eTASK.Room Reservation
Improvement: New configuration options for room reservations
With this release, we are offering two new configuration options for your eTASK.Room Reservation. With administrative rights, you can use two new configuration parameters to tailor your room reservations even more precisely to your needs.For users of the eTASK.Outlook add-in, the configuration parameter REHIDECONFIDENTIALMEETING allows you to disable the "Confidential Meeting" option in your room bookings via Outlook. If you do not use or do not wish to use this option in your company, you can remove the field from the booking form in Outlook and thus simplify the UI.The new configuration parameter RECATERINGOVERWRITE overrides the default catering types (Standard Catering Types). It offers three options: no catering, standard catering, and custom catering. The label displayed when selecting catering in the booking form can thus be set via a configuration parameter in the system configuration.
See also: Change configuration parameters
eTASK.FM Portal
Bug Fix: Correct Display of Rooms via the Room Magnifier
We have improved the visualization of rooms when accessed via the room magnifying glass. Previously, room stamps and rooms had to be created in a specific order. We have now simplified this process and ensured that rooms are visualized regardless of the order in which stamps and rooms were created.
Bug fix: Invoices are assigned to future payment cycles
There was a problem with the creation of automatic payment runs in the past. This has now been fixed. Invoices are now assigned to the next future payment run. If no future payment run exists, one is automatically created for the respective period and the invoice is added to the payment run.
See also: Payment runs
Improvement: Specifying discounts at the order line level
When creating an FM order, it is possible to specify discounts at the line item level. An individual discount can be entered for each order line item. The entered discount is displayed in the FM order and reduces the price of the order line item
See also: Report: Purchase Order
Improvement: Code made more robust for handling special characters
We have improved our code. The software now reliably handles special characters in data (e.g., in a company name).
Improvement: Improved order description for automatically generated orders
If all objects contained in an order come from a single building, the building code is taken into account when creating the order description. It is then composed of the order plan code, the building code, and the order description from the order plan.If the included objects come from multiple buildings, the building code is omitted, and the order description consists only of the order plan code and the order description from the order plan. This allows you to see at a glance which building an order refers to or whether it spans multiple buildings.
See also: The Maintenance Workflow
Improvement: New: Upload multiple documents at once
Many forms on your FM portal allow you to attach documents to the form. Previously, only one file could be selected here. With this release, we enable you to select and upload multiple files at once. This makes attaching important files to your forms even easier.
See also: Using document upload