Overview of onboarding applications

This evaluation provides an overview of the status of all onboarding processes in the system and shows a range of additional data that may be of interest when making contact. Onboarding covers the entire life cycle of a person in the company, from onboarding and change management to offboarding and the GDPR-compliant deletion of personnel data from the CAFM system

View

This group includes features for displaying and presenting onboarding applications. It defines how the overview of applications is prepared and presented for the end user.

Property	Description
internal / external	This field indicates whether the onboarding process is internal or external. It helps to differentiate between hiring employees within the company and external applicants or service providers, which is relevant for the HR department when planning and implementing the onboarding process.
Status	This status shows the current step in the onboarding workflow for an employee. It provides information about the current phase of the recruitment process and helps to track progress.
Responsible	This field shows the person or role responsible for the onboarding process. It provides information on who is responsible for carrying out and monitoring the onboarding of the new employee and who acts as the primary contact person.
First day of attendance	This date value indicates the first day on which a new employee is physically present at the workplace. It marks the start of the onboarding process and is important for planning induction activities and for administrative purposes such as time recording and access authorizations.
Salutation	The formal salutation of the person as used in communication and documents is displayed here. The correct form of address is important for a respectful and professional approach during the onboarding process.
First name	The person's first name is displayed here as it is officially stored in the HR master data. This information is important for the correct salutation and identification of the employee in the onboarding process.
Surname	This tooltip shows the surname of the person who is in the onboarding process. The surname is an important part of personal identification and is used for correct addressing and administrative purposes in personnel management.
e-mail	The employee's e-mail address is recorded here as part of the onboarding process. This serves as an important means of communication for work-related information and is required to set up the company account.
Telephone	The employee's telephone number is stored here for business purposes. It serves as an important contact channel for work-related communication and enables quick accessibility in a professional context.
Cost center	Displays the cost center code used to allocate costs and budgets in the company structure. The cost center is important for internal cost accounting and helps to analyze and control expenses in different areas of the company.
Department	Indicates the organizational unit to which the employee is assigned as part of the onboarding process. The department is important for the correct induction, resource allocation and administrative assignment of the new employee within the company structure.
Department name	This field shows the official name of the department in which the employee is or will be working. The department name is important for the organizational assignment and helps to structure the onboarding process.
Language	This field shows the language in which the onboarding documents and information are provided for the new employee. The correct language selection ensures that the onboarding process runs smoothly and is easy to understand.
Personal text	This personnel text describes the type or category of employee in the onboarding process. It is used to quickly identify and categorize the personnel type, which is important for the correct processing and management of the onboarding process.
Company (external)	This field shows the name of the external company that is relevant to the onboarding process. This may be a service provider, supplier or other external partner involved in the recruitment process.
Contact person (AP) First name	The first name of the contact person for the onboarding process of a new employee is recorded here. This information is important for personal contact and communication during the recruitment process and induction.
AP Surname	This tooltip shows the surname of the contact person (AP) for the onboarding process of a new employee. The contact person is usually an HR employee or team leader who is responsible for the onboarding and integration of the new colleague.
AP e-mail	This field contains the e-mail address of the contact person (AP) for the onboarding process. It is used for direct communication and the exchange of information during the induction of new employees.
Contact person Phone	The telephone number of the contact person for the onboarding process of a new employee is stored here. This contact information enables direct communication in the event of queries or coordination during the recruitment process.
Processor (BA) First name	Shows the first name of the responsible processor (BA) for this onboarding request. This information helps to identify and contact the responsible employee in the HR process.
BA Last name	This tooltip shows the last name of the processor (BA) as part of the onboarding process. The surname is an important part of personal identification and is used for correct addressing and documentation throughout the recruitment process.
Line manager (LV) First name	This field shows the first name of the employee's line manager (LV). The line manager is usually the direct disciplinary superior and plays an important role in the onboarding process and in personnel administration.
LV Last name	Displays the surname of the line manager (LV). This information is important for the clear identification of the line manager in the onboarding process and is used for correct addressing and complete documentation.

Export

This group contains attributes that are relevant for the export of onboarding application data. It includes attributes that are required when transferring or forwarding the application overview to external systems or departments.

Property	Description
Workstation required	This field indicates whether a physical workstation needs to be set up for the employee as part of the onboarding process. It helps to plan and prepare the necessary resources for new employees.
LV e-mail	The line manager's e-mail address is entered here. It serves as a contact option for communication during the onboarding process and enables important information and documents to be sent to the line manager.
BA Phone	Shows the telephone number of the responsible processor (BA) for this onboarding process. This contact information enables direct communication in the event of queries or status updates on the recruitment process.
Access to the site	This field indicates whether access to the company premises is required for the employee as part of the onboarding process. It is used to plan access cards and security clearances for new employees or for position changes.
Domain Account required	This field indicates whether a Windows domain account is required for the onboarding process. It is important for the IT department to prepare the necessary access rights and network resources for the new employee.
BA e-mail	The e-mail address of the person processing the request is displayed here.
Cost center Designation	This field shows the official name of the cost center to which the employee is assigned. The cost center is used for the internal allocation of personnel costs and is important for budgeting and cost accounting in the company.
Key required	Indicates whether a key is required for the employee to access buildings or premises as part of the onboarding process. This information is important for preparing the workplace and ensuring a smooth start for the new employee.
Provides remote support	This field indicates whether the person provides remote support for other employees. It is used to identify employees who can provide technical support remotely, which is important for planning IT resources and assigning support tasks.
LV Telephone	Telephone number of the line manager for the onboarding process. This contact information enables direct and efficient communication in the event of queries or necessary coordination during the induction of new employees.
IT equipment	This field indicates whether IT equipment such as a computer, telephone or software is required for the new employee. It helps the onboarding team to prepare the necessary technical infrastructure in good time and ensure that the employee is ready to work from day one.