OverviewContactDataOnAbsence

This list evaluation provides an overview of contact data that applies in the event of an employee's absence.

Search

These features enable a targeted search for contact data when employees are absent. They help users to quickly find relevant information and identify alternative contacts.

Property	Description
Last Name	The employee's surname is recorded here. This information is important for the clear identification and correct salutation of the employee, especially in the context of absences and contact details.
First Name	First Name
Department	Department
Location	Indicates the employee's primary place of work or location. This information is important for internal communication, resource planning and spatial allocation of staff. The location helps with quick localization and contact in the event of absence.
Room	Indicates the room in which the employee usually works or to which they are assigned. This information is important for contacting and locating the employee in the building, especially in the event of absence or emergencies.
Postbox	This field shows the assigned mailbox of an absent employee. It is used to ensure the correct delivery of mail during the absence and enables efficient forwarding of correspondence to the responsible office or person.
Contact Person for post office / courier acceptance during absence	Contact Person for post office / courier acceptance during absence
Contact Person for forwarding telephone calls during absence	Contact Person for forwarding telephone calls during absence
Contact Person for Who to inform about visitors	Contact Person for Who to inform about visitors
Contact Person / Substitute during absence	Contact Person / Substitute during absence
Phone	Here you can enter the telephone number of the substitute employee who can be contacted during your absence. This information is important for colleagues and superiors so that they can contact you quickly if necessary.
Mobil	The mobile phone number of the substitute employee is recorded here. This serves as an important contact option in the event of absence and enables the representative to be reached quickly and directly in urgent matters.
Fax	Here you can enter the fax number of the substitute employee in case of absence. This information provides an alternative contact option if the employee cannot be reached by telephone.
Notes Fax	This field allows you to enter additional information or notes about the contact's fax connection. It can be used to enter special notes on availability by fax or special features of fax communication.
Client	The logical client is visible at this point. This is always 01 as long as the client separation has not been activated. Please refer to the help.