This list contains all persons with as much relevant data as possible, provided they have a direct link to the HR master record. It does not list any ongoing data such as tickets or bookings. Please note that most of the columns are hidden due to the amount of data. Use the personalized views of lists to create your own list with the columns that are important to you. This list contains all persons with as much relevant data as possible, as long as it is directly related to the HR master record. It does not list any running data such as tickets or bookings. Please note that due to the amount of data, most of the columns are hidden. Use the personalized views of lists to create your own list with the columns that are important to you.
Personnel data
This group includes basic personal and professional information about employees. It contains core attributes such as name, date of birth, address, personnel number and current position in the company.
| Property | Description |
| Personnel number | The personnel number is the unique identification number of an employee in the company. It is used for the administration of personnel data, payroll accounting and internal processes and remains unchanged for the entire duration of employment. |
| Salutation | Specify the salutation of the person. |
| First name | Enter the first name of the person. |
| Surname | Display of the person's surname |
| Telephone | The person's telephone number is either entered via the "Contact details" area in the personnel form and represents the information of type telephone with sort order 1, or the telephone number is inserted directly via an import. |
| e-mail | Enter the e-mail address of the person. |
| Mobile | The person's mobile number is either entered via the "Contact details" area in the personnel form and represents the information of type mobile with sort order 1, or the mobile number is inserted directly via an import. |
| Fax | The person's fax number is either entered via the "Contact details" area in the personnel form and represents the information of type fax with sort order 1, or the fax number is inserted directly via an import. |
| Personnel function Abbreviation | Indication of the short name of the personnel function. |
| Personnel function | Indication of the long name of the personnel function. |
| Staff type | Specification of the long name of the personnel type. |
| Data origin | The data origin is used to control personnel data interfaces and specifies the source from which the corresponding data originates. |
| Company car | Depending on the reading and definition of the customer, it can be read here whether the person has a company car or whether they would be entitled to one. |
| Manual department | The input value for a department in the personnel form |
| Long text department | Additional information on the manually entered department |
| Inactive? | Indicates whether the person is active in the company or not. |
| Entry / start of cooperation | The date of the first working day or the date on which the person was entered in eTASK. |
| Leaving date | The date on which the person left/will leave the company. |
| Date of birth | Date of birth of the person |
| Pseudonym | The pseudonym that can be stored with the person. |
| Remark | This free text field can be used to enter individual comments or notes about the person that are relevant for personnel administration. These comments are used to document important additional information that cannot be displayed in other structured fields of the personnel data. |
| Doorplate text | This text is used to label the person's door plate. It usually contains the name and, if applicable, the function or department of the employee and is used to clearly identify the workplace or office. |
Organization- Cost center 1
This group contains characteristics for the organizational assignment of a person at the first cost centre level. This includes information such as cost centre ID, name and higher-level organizational units.
| Property | Description |
| Cost center 1 Abbreviation | Abbreviation or coding of cost center 1 |
| Cost center 1 Designation | Long name of the selected cost center 1 |
| Cost center 1 Company abbreviation | Abbreviation or coding of the company to which cost center 1 is assigned. |
| Cost center 1 Company Name | Name of the company to which cost center 1 is assigned. |
| Cost center 1 Company Name Line 2 | Name line 2 of the company to which cost center 1 is assigned. |
| Cost center 1 Company Name Line 3 | Name line 3 of the company to which cost center 1 is assigned. |
| Cost center 1 Department Abbreviation | Abbreviation or coding of the department to which cost center 1 is assigned. |
| Cost center 1 Department Name | Name of the department to which cost center 1 is assigned. |
| Cost center 1 Type | Cost center type of cost center 1 |
Organization- Cost center 2
This characteristic group contains information on a person's secondary cost centre within the organizational structure. It includes details such as cost center ID, name and associated hierarchy levels.
| Property | Description |
| Cost center 2 Abbreviation | Abbreviation or coding of the cost center 2 |
| Cost center 2 Designation | Long name of cost center 2 |
| Cost center 2 Company abbreviation | Abbreviation or coding of the company to which cost center 2 is assigned. |
| Cost center 2 Company Name | Name of the company to which cost center 2 is assigned. |
| Cost center 2 Company Name Line 2 | Name line 2 of the company to which cost center 2 is assigned. |
| Cost center 2 Company Name Line 3 | Name line 3 of the company to which cost center 2 is assigned. |
| Cost center 2 Department Abbreviation | Abbreviation or coding of the department to which cost center 2 is assigned. |
| Cost center 2 Department Name | Long name of the department to which cost center 2 is assigned. |
| Cost center 2 Type | Cost center type of cost center 2 |
Organization- Department
This group includes characteristics for the organizational assignment of a person within the company. It contains information such as department, cost center and hierarchical positions.
| Property | Description |
| Department Abbreviation | Abbreviation or coding of the department directly assigned to the person. |
| Department Designation | Name of the department directly assigned to the person. |
| Head of department First name | First name of the head of the department to which the person is directly assigned. |
| Head of department Last name | Last name of the head of the department to which the person is directly assigned. |
| Head of department Mobile number | Mobile phone number of the head of the department directly assigned to the person. |
| Head of department Telephone | Telephone number of the head of the department to which the person is directly assigned. |
| Head of department e-mail | e-mail address of the head of the department to which the person is directly assigned. |
| Company department | Company of the department directly assigned to the person. |
| Superordinate department Abbreviation | Abbreviation or coding of the superordinate department to the department that is directly assigned to this person. |
| Superordinate department Name | Long name of the superordinate department of the department to which the person is directly assigned. |
Organization- Company
This group contains characteristics for the assignment and description of the organization or company to which a person belongs. This includes information such as company name, department, position and place of work.
| Property | Description |
| Company abbreviation | Abbreviation or coding of the company that is directly assigned to the person. |
| Company Name | Name of the company that is directly assigned to the person. |
| Company Name Line 2 | Name Line 2 of the company that is directly assigned to the person. |
| Company Name Line 3 | Name Line 3 of the company that is directly assigned to the person. |
| Company Trade code | Short name or coding of the trade assigned to this person's company |
| Company Trade Name | Name of the trade assigned to this person's company |
| Company Contact Name | Name of the contact person of the company assigned to this person |
| Company Contact person Phone | Telephone number of the contact person of the company assigned to this person |
| Company Contact Mobile | Mobile phone number of the contact person at the company assigned to this person |
| Company Contact person e-Mail | e-mail address of the contact person of the company assigned to this person |
| Company Street | Street and house number of the company assigned to this person |
| Company Postcode | Postal code of the company assigned to this person |
| Company Location | Location of the company assigned to this person |
| Company Country Abbreviation | Coding of the country of the company assigned to this person |
| Company Country Name | Name of the country of the company assigned to this person |
| Company Cost center Abbreviation | Short name or coding of the cost center of the company assigned to this person |
| Company Cost center Name | Name of the cost center of the company assigned to this person |
| Company Cost center BuKrs. | Company code of the cost center of the company assigned to this person |
Supervisor
This group includes characteristics that describe the direct superior of a person in the organization. This includes information such as the name, personnel number and position of the line manager.
| Property | Description |
| Supervisor First name | First name of the person's superior. |
| Supervisor Surname | Last name of the person's superior. |
| Supervisor Phone | Telephone number of the person's superior. |
| Supervisor Mobile | Mobile phone number of the person's supervisor. |
| Supervisor e-mail | e-mail address of the person's superior. |
Supervisor
This group contains information on supervisors of persons in the master list. Data such as supervisor type, supervision period and responsible supervisor are recorded here.
| Property | Description |
| Supervisor First name | First name of the person's HR supervisor. |
| Supervisor last name | Last name of the person's HR supervisor. |
| Supervisor Telephone | Telephone number of the person's HR advisor. |
| Supervisor Mobile | Mobile phone number of the person's HR supervisor. |
| Supervisor e-mail | e-mail address of the person's HR supervisor. |
Location data of the person
This group includes features for the geographical localization and addressing of a person. It contains information such as place of residence, zip code and country code.
| Property | Description |
| Country Designation (location) | Name of the country, based on the location stored directly on the person. |
| (H2) Code for location from person | Code of the middle hierarchy level starting from the location stored directly at the person. |
| Country code (location) | Abbreviation of the country, based on the location stored directly on the person. |
| (H2) Designation for location from person | Designation of the middle hierarchy level based on the location that is stored directly at the person. |
| (H1) Designation for location from person | Designation of the top hierarchy level based on the location of the person stored directly next to it. |
| Location Abbreviation | Coding of the location that is directly assigned to the person. |
| Location Designation | Name of the location that is directly assigned to the person. |
| Hierarchy level 3 Abbreviation | Coding of the superordinate hierarchy of the location that is directly assigned to the person. |
| Hierarchy level 3 Designation | Designation of the higher-level hierarchy of the location that is directly assigned to the person. |
Location data from current room allocation
This group includes characteristics for the current spatial assignment of a person, such as location, building or office. It reflects the current organizational location of the employee.
| Property | Description |
| Current room code | Coding of the person's currently assigned room. |
| Current room number | Number of the person's currently assigned room. |
| Current workstation code | Coding of the person's currently assigned workplace |
| Current workstation number | The number of the currently assigned workstation, if applicable. |
| Current workstation group code | The short name of the currently assigned workstation group. |
| Current workstation group designation | The long name of the currently assigned workstation group. |
Location structure from current spatial allocation
This group contains characteristics for the current spatial assignment of a person, such as location, building or office. It reflects the employee's current location structure within the company.
| Property | Description |
| Building component number(GB) | Number of the building component. |
| (GG) Designation | Designation of the building group. |
| Floor (E) Number | Number of the floor on which the current room is located. |
| (RG) Designation | Designation of the room group. |
| (H2) Designation | Designation of the middle hierarchy level. |
| Building (G) Number | Number of the building in which the current room is located. |
| (G) Building designation | Name of the building in which the current room is located. |
| State from Location - Designation | Designation of the federal state, based on the location assigned to the person in the room occupancy. |
| State from building code | Abbreviation of the federal state, determined from the zip code stored on the building. |
| Building group (GG) | Code of the building group. |
| Room group (RG) | Number of the room group. |
| State from location code | Abbreviation of the federal state, determined from the zip code stored at the location. |
| lowest hierarchy level (H3) | Code of the lowest hierarchy level. |
| Building component - Designation (GB) | Designation of the building component. |
| Federal state from building designation | Name of the federal state, determined from the zip code stored on the building. |
| (S) Location code | Code of the location where the current room is located. |
| (H3) Designation | Designation of the lowest hierarchy level. |
| (H1) Designation | Designation of the highest hierarchy level based on the ACTUAL room to which the person is assigned in the room occupancy. |
| Middle hierarchy level (H2) | Code of the middle hierarchy level. |
| (E) Floor code | Complete code of the floor. |
| (GB) Code | Complete code of the building component. |
| (G) Building code | Full code of the building. |
| Country Designation (actual space) | Designation of the country, based on the actual room assigned to the person in the room occupancy. |
| Country code (H1) | Abbreviation of the country, starting from the actual room via H1, to which the person is assigned in the room occupancy. |
| (E) Designation | Designation of the floor on which the current room is located. |
| Country from location code | Abbreviation of the country, based on the location. |
| Top hierarchy level (H1) | Abbreviation of the top hierarchy level based on the ACTUAL room assigned to the person in the room assignment. |
| Country from location - Designation | Designation of the country, based on the location assigned to the person in the room assignment. |
| (S) Designation | Designation of the location where the current room is located. |
Location data from future room allocation
This group includes attributes for the future spatial allocation of a person, such as planned place of work or future location. The data is used for forward-looking personnel planning and resource allocation.
| Property | Description |
| future room code | Coding of the room that will be assigned to this person after an already planned move. |
| future room number | Number of the room that will be assigned to this person after an already planned move. |
| future workplace code | Coding of the workplace that will be assigned to this person after an already planned move. |
| Future work center number | Number of the workplace to which this person will be assigned after a planned relocation. |
| future workstation group code | Coding of the job group to which this person will be assigned after a planned move. |
| Future workstation group designation | Long name of the job group to which this person will be assigned after a planned move. |
| planned move date | The date on which the entries for future occupancy are valid and automatically changed. |
Employee onboarding
This group includes features on the process of induction and integration of new employees into the company. It contains information on induction measures, training and initial tasks for new staff.
| Property | Description |
| Onboarding application (Internal) | Specification of the ticket number for the onboarding request of an internal person. |
| Onboarding status (internal) | Status of the onboarding request for an internal person. |
| Onboarding appointment (internal) | Date for the onboarding request of an internal person. |
| Onboarding application (external) | Specification of the ticket number for the onboarding request of an external person. |
| Onboarding status (external) | Status of the onboarding application for an external person. |
| Onboarding appointment (external) | Date for the onboarding application of an external person. |
Function and communication
This group includes characteristics of the person's job function and communication data. It contains information such as job title, department, telephone numbers and e-mail addresses.
| Property | Description |
| Function | The long name of the function assigned to the person is displayed here. If several functions are assigned, several lines are displayed for the person. Functions without a telephone or e-mail are not displayed. |
| Telephone number of the function | Here you can see the telephone number of an assigned function, if applicable. The communication data record must be of the "Telephone" type. |
| E-mail address of the function | Here you can see the e-mail address of an assigned function, if applicable. The communication data record must be of the type "external e-mail". |
