This evaluation is intended for export and contains a lot of information about rooms and people. Each person is listed once with their data and the room/workstation they are in. Relocation plans are also taken into account. Each room is listed at least once. If there are several people in a room, the room will appear several times in the list.
Structure data view (100)
This group contains basic structural information on persons and rooms. It provides an overview of the most important attributes for identifying and classifying entries in the master list.
| Property | Description |
| current room (R) | The code of the evaluated room. Referred to as the ACTUAL room in the room assignment of persons. Rooms can appear more than once in the evaluation if several people are sitting there. |
| Country (from location) | The country selected in the location form. |
| Location (S) Number | Number of the location where the current room is located. |
| (S) Designation | Designation of the location where the current room is located. |
| Building (G) Number | Number of the building in which the current room is located. |
| (G) Designation | Name of the building in which the current room is located. |
| Floor (E) Number | Number of the floor on which the current room is located. |
| (E) Designation | Designation of the floor on which the current room is located. |
| Room (R) Number | Number of the current room. |
Structure data export
This group includes characteristics that are relevant for the structured export of personal and spatial data. It contains attributes that enable the hierarchical organization and assignment of data in external systems.
| Property | Description |
| Country from location ISO code (3 digits) | 3-digit ISO code of the country, which is linked via the structure of the IST space |
| State from location - English name | English name of the federal state, determined from the zip code stored at the location. |
| (GB) Code | Complete code of the building component. |
| (GG) Designation | Designation of the building group. |
| Country from hierarchy - full form | Official full form of the country selected at the highest hierarchical level (1). |
| Country from location ISO code (2 digits) | 2-digit ISO code of the country, which is linked via the structure of the IST space |
| State from building code | Abbreviation of the federal state, determined from the zip code stored on the building. |
| (H1) Designation | Designation of the highest hierarchical level. |
| Future workplace group Designation | Indication of the name of the job group to which the person will be assigned in the future. |
| Building group (GG) | Code of the building group. |
| (E) Code | Complete code of the floor. |
| (H2) Designation | Designation of the middle hierarchy level. |
| Workstation group current designation | The name of the workstation group to which the person is currently assigned. |
| (G) Code | Full code of the building. |
| Federal state from location - REGIS abbreviation | REGIS abbreviation of the federal state, determined from the postal code stored at the location. |
| middle hierarchy level (H2) | Code of the middle hierarchy level. |
| Country from hierarchy - ISO code (2 digits) | 2-digit ISO code of the country selected in the top hierarchy level (1). |
| Current workplace group | Specifies the workstation group to which the person is currently assigned. |
| future workplace group | Specification of the job group to which the person will be assigned in the future. |
| Building component (GB) | Number of the building component. |
| Country from hierarchy - ISO code (3 digits) | 3-digit ISO code of the country selected in the top hierarchy level (1). |
| Federal state from building - English name | English name of the federal state, determined from the zip code stored on the building. |
| Country from hierarchy - Destatis BEV Code | BEV-COde of the Federal Statistical Office for the country selected in the top hierarchy level (1). |
| (RG) Code | Complete code of the room group. |
| Federal state from building - REGIS code | REGIS abbreviation of the federal state, determined from the zip code stored on the building. |
| (RG) Designation | Designation of the room group. |
| State from location | Name of the federal state, determined from the zip code stored at the location. |
| lowest hierarchy level (H3) | Code of the lowest hierarchy level. |
| Land from site full form | official full form of the name of the country, which is linked via the structure of the IST space |
| (GB) Designation | Designation of the building component. |
| (H3) Designation | Designation of the lowest hierarchy level. |
| Country from hierarchy | The country selected in the top hierarchy level (1). |
| State from location code | Abbreviation of the federal state, determined from the zip code stored at the location. |
| Federal state from building | Name of the federal state, determined from the zip code stored on the building. |
| Country from location Destatis BEV Code | BEV code from the Federal Statistical Office for the country, which is linked via the structure of the actual area |
| Room group (RG) | Number of the room group. |
| Top hierarchy level (H1) | Code of the highest hierarchy level. |
Room data view (200)
This group contains detailed information on rooms such as size, equipment and use. It provides a comprehensive view of the spatial resources and their characteristics.
| Property | Description |
| (R) Barcode | Barcode of the current room. |
| (R) Designation | Designation of the current room. |
| (R) Utilization group (DIN277) | Utilization group of the current room according to DIN277. |
| (R) Utilization group Designation | Designation of the utilization group according to DIN277 for the current room. |
| (R) Type of use (DIN277) | Type of use of the room according to DIN277. Since the new version of DIN in 2016, this division is no longer mandatory and is not specified in the structure. |
| (R) Type of use Designation | Designation of the type of use of the current room. |
| (R) Internal use | Designation of the internally defined use of the current room. |
| (R) Base area | Floor area of the room according to DIN277. |
| (R) Rental space | Rental area of the room. |
Room data export
This group includes characteristics that are relevant for the export of room data. It contains information on rooms that is required for external systems or reports.
| Property | Description |
| (R) Heatable | Indicates whether the current room can be heated. |
| (R) Door plate number | The possibly different number on the door plate |
| (R) Area for distribution | Calculated area allocated to the current room for the distribution of operating costs. |
| (R) Space in the rental area | Calculated area allocated to the room in the rental area. |
| (R) Main department Share [%] | The share that was specified when the department was assigned to this room. |
| (R) Volume | Volume of the current room. |
| (R) Owner | Company that owns the current room. |
| (R) Main department | The main department in the room that has been allocated the largest share. If there are several departments with the same share, the selection is random. |
| (R) Main department Name | The name of the main department in the room |
| (R) Cost center allocation | Sum of the percentages of cost centers assigned to this room. |
| (R) Scope | Scope of the current room. |
| (R) Number of allocated departments | The number of cost centers that have been assigned to this room via the corresponding list in the room form. |
| (R) Main cost center Name | The designation of the main cost center for the room |
| (R) Ceiling covering | Ceiling covering of the current room. |
| (R) Main cost center | The main cost center in the room that has been assigned the largest share. If there are several cost centers with the same share, the selection is random. |
| (R) Utilization status | Free usage status of the current room. |
| (R) Internal use code | Code of the internal usage type of the current room. |
| (R) Heatable area | Heatable area of the current room. |
| (R) Polygon area | Area of the space captured graphically in BIM or CAD. |
| (R) Drainage area | Graphically recorded in CAD or imputed area deductions for the current room. |
| (R) Utilization status 2 | second free usage status of the current room. |
| (R) Room number Planning | The planning room number from the construction phase |
| (R) Area allocation | Type of space allocation of the available space. |
| (R) Floor covering | Floor covering of the current room. |
| (R) Possible workplaces | Maximum number of workstations to be set up in the room. |
| (R) Number of assigned cost centers | The number of cost centers that have been assigned to this room via the corresponding list in the room form. |
| (R) Height | Height of the current room. |
| (R) Main cost center Share [%] | The share that was specified when the cost center was assigned to this room. |
| (R) Wall covering | Wall covering of the current room. |
| (R) Area type | Area type of the current room. |
Personnel data view (300)
This group contains detailed personnel data such as names, contact information and assignments to rooms or departments. It provides a comprehensive overview of employee information in connection with their spatial assignment.
| Property | Description |
| Person (P) Last name | Person in the current room. |
| (P) Salutation | Addressing the person in the current room. |
| (P) First name | First name of the person in the current room. |
| (P) Personnel number | Personnel number of the person in the current room. |
| (P) Company | Company of the person in the current room. |
| (P) Type | Person type of the person in the current room. |
Personnel data export
This group contains attributes for exporting relevant personnel data from the master list. It contains basic information on employees that is required for external systems or reports.
| Property | Description |
| (P) Leaving date | Exit date of the person in the current room. |
| (P) e-mail | E-mail of the person in the current room. |
| (P) Department / organizational unit Code | Enter the code of the department / organizational unit of the person in the current room. |
| (P) Manual department | Free text entry of the department for the person in the current room. |
| (P) 2nd cost center code | Code of the second cost center of the person in the current room. |
| (P) Telephone | Telephone number or extension of the person in the current room. |
| (P) Data origin | Specification of the data origin for the data set of the person in the current room. |
| (P) Last registration | Date of the person's last login to the eTASK.FM portal. |
| (P) 2nd cost center | Second cost center of the person in the current room. |
| (P) Entry date | Entry date of the person in the current room. |
| (P) Title | Title of the person in the current room. |
| (P) Time zone | Selected time zone of the person in the current room. |
| (P) Cost center code | Coder of the first cost center of the person in the current room. |
| (P) Fax | Fax number or extension of the person in the current room. |
| (P) Department / organizational unit | Selected department / organizational unit of the person in the current room. |
| (P) Department manual Long text | Long text for the freely enterable department for the person in the current room. |
| (P) Function | Function of the person in the current room. |
| (P) Cost center | First cost center of the person in the current room. |
| (P) Mobile | Mobile phone number of the person in the current room. |
Relocation data view (400)
This group contains characteristics for relocation processes of persons and rooms. It provides a consolidated view of relevant data for the planning and execution of relocations within the organization.
| Property | Description |
| (P) future space (ZR) | Code of the room to which the person is to move, if such a move is planned. |
| (P) future workplace (ZAP) | Code of the workplace to which the person is to move, if such a move is planned. |
| (P) Move date | Date on which the person is to move, if such a move is planned. |
Move data export
This group contains characteristics that are relevant for the export of relocation data. It includes information on persons and their room assignments that are required for relocations or job changes.
| Property | Description |
| (ZR) Seats | Number of maximum possible workstations in the person's future room if a move is planned. |
| (ZAP) Type | Type of future workplace, if relocation is planned. |
| (ZR) Area | Area of the future room if a move is planned. |
Building data view (500)
This group contains detailed information on buildings and their premises. It provides a comprehensive overview of the structural characteristics and possible uses of the recorded properties.
| Property | Description |
| (G) Street | Street of the postal address for the building of the current room. |
| (G) House number | House number of the postal address for the building of the current room. |
| (G) POSTCODE | Postal code of the postal address for the building of the current room. |
| (G) Location | Location of the postal address for the building of the current room. |
| (G) Owner | Owner for the building of the current room. |
Building data export
This group contains characteristics of buildings and their properties that are relevant for export. It includes information such as building numbers, addresses and structural characteristics.
| Property | Description |
| (G) Number of freight elevators | Number of freight elevators in the building in which the current room is located. |
| (G) Type of ownership | Type of ownership of the building in which the current room is located. |
| (G) Company code | Company code of the building in which the current room is located. |
| (G) Operating area | Operating area of the building in which the current room is located. |
| (G)(VA) Telephone | Telephone number or extension of the person responsible for the building in which the current room is located. |
| (G) Plant manager (BL) First name | First name of the operations manager for the building in which the current room is located. |
| (G) Number of passenger elevators | Number of passenger elevators in the building in which the current room is located. |
| (G) Number of floors | Number of floors of the building in which the current room is located. |
| (G) Object type | Object type of the building in which the current room is located. |
| (G) Responsible person (VA) First name | First name of the person responsible for the building in which the current room is located. |
| (G) Design | Type of construction of the building in which the current room is located. |
| (G)(BL) Last name | Last name of the operations manager for the building in which the current room is located. |
| (G)(VA) Mobile | Cell phone number of the person responsible for the building in which the current room is located. |
| (G) Year of construction | Year of construction of the building in which the current room is located. |
| (G) Latitude | Latitude of the building in which the current room is located |
| (G) Business entity | Economic unit of the building in which the current room is located. |
| (G) Longitude | Longitude of the building in which the current room is located. |
| (G) Width | Width of the building in which the current room is located. |
| (G) Type of use | Type of use of the building in which the current room is located. |
| (G) Cost center | Cost center of the building in which the current room is located. |
| (G) Function | Function of the building in which the current room is located. |
| (G) Length | Length of the building in which the current room is located. |
| (G) Height | Height of the building in which the current room is located. |
| (G)(BL) Telephone | Telephone number or extension of the operations manager for the building in which the current room is located. |
| (G)(VA) Last name | Last name of the person responsible for the building in which the current room is located. |
| (G) Property | Property on which the building in which the current room is located is situated. |
| (G) Location concept | Location concept of the building in which the current room is located. |
| (G) Cost center code | Code of the cost center of the building in which the current room is located. |
| (G)(BL) Mobile | Cell phone number of the operations manager for the building in which the current room is located. |
| (G) Department | Department or organizational unit of the building in which the current room is located. |
Actual workstation data view (600)
This group contains features that display workplace data from the 600 view. It provides a specialized view of information on workplaces in the context of the master list for persons and rooms.
| Property | Description |
| Work center (AP) number | Number of the workstation at which the person is sitting in the current room. |
Actual workstation data export
This group contains attributes that are relevant for the export of workplace data. It identifies attributes that are specifically required for the transfer of workplace information to external systems or reports.
| Property | Description |
| (AP) PC | Indicates whether the person's current workplace is equipped with a PC. |
| (AP) Department | Indication of which department the person's current workplace is assigned to. |
| (AP) Monitor | Indicates whether the person's current workplace is equipped with a monitor. |
| (AP) Active | Indicates whether the workstation at which the person is assigned has been activated. |
| (AP) Notebook | Indication whether the person's current workplace is equipped with a notebook. |
| (AP) Code | Coding of the person's current workplace. |
| (AP) Phone | Indicates whether the person's current workplace is equipped with a telephone. |
Target workstation data export
This group includes features for exporting target workplace data from the master list for persons and rooms. It contains relevant information for planning and managing workstations.
| Property | Description |
| (ZAP) Monitor | Indication whether the person's future workplace is equipped with a monitor. |
| (ZAP) Telephone | Indicate whether the person's future workplace is equipped with a telephone. |
| (ZAP) Active | Indicates whether the future workstation to which the person is assigned has been activated. |
| (ZAP) Department | Indication of the department to which the person's future workplace is assigned. |
| (ZAP) Notebook | Indicate whether the person's future workplace is equipped with a notebook. |
| (ZAP) PC | Indicate whether the person's future workplace is equipped with a PC. |
Floor data (800)
This group includes features for the detailed description of floors within buildings. It contains information such as floor number, floor area and specific properties of the respective floor.
| Property | Description |
| (E) Level | Level of this floor within the building on which the current room is located. |
| (E) Subscription name | Name of the drawing for this floor on which the current room is located. |
| (E) BGF | Gross floor area of the floor on which the current room is located. |
Location data view (900)
This group contains attributes for the spatial assignment and localization of persons and rooms. It includes information such as building, floor, room number and geographical coordinates.
| Property | Description |
| (S) Owner (SE) | Company that is stored as the owner for the location of the current room. |
| (S) Administrator (SV) | Company that is stored as the administrator for the location of the current room. |
Location data export
This group includes features that are required for the export of relevant location information of persons and rooms. It contains attributes for precise localization and spatial assignment within the organization.
| Property | Description |
| (SE) First name | First name of the owner for the location where the current room is located. |
| (S) Location | Location of the site where the current room is located. |
| (SV) Phone | Telephone number of the manager for the location where the current room is located. |
| (SE) Phone | Owner's telephone number for the location where the current room is located. |
| (S) ZIP CODE | Zip code of the location where the current room is located. |
| (SE) Mobile | Owner's cell phone number for the location where the current room is located. |
| (SV) Mobile | Cell phone number of the administrator for the location where the current room is located. |
| (SV) Last name | Last name of the manager for the location where the current room is located. |
| (SE) Last name | Last name of the owner for the location where the current room is located. |
| (SV) First name | First name of the manager for the location where the current room is located. |
| (S) Street, house number | Street and house number of the location where the current room is located. |
Meeting room View (1000)
This group includes features for the detailed description and management of meeting rooms. It contains information such as room capacity, equipment and availability for efficient room planning.
| Property | Description |
| Meeting room (B) | Name of the meeting room, if the current room is one. |
| (B) Active | Indicates whether the meeting room is active if the current room is one. |
Export meeting room
This group includes properties that are relevant for the export of meeting room information. It contains features for identifying and characterizing rooms that are used for meetings and discussions.
| Property | Description |
| (B) Telephone | Number of the telephone that is permanently assigned to the room, if the current room is such a room. |
| (B) Exclusive | Specifies whether the meeting room can only be booked exclusively by a restricted group of people, if the current room is such a room. |
| (B) Subject to approval | Indicates whether a booking for the meeting room must be approved before it becomes active, if the current room is such a room. |
| (B) Exchange mailbox | Name of the Exchange mailbox to which the room is connected if this room is a meeting room. |
Site security concept
The site security concept includes features to ensure security at various locations. It contains information on protective measures, access controls and emergency plans for people and rooms.
| Property | Description |
| Security zone code | The short name of the security zone to which this room is assigned via the "Security room type". |
| Room type Security Code | The short name of the "Security room type" to which this room is assigned. |
| Safety zone designation | The long name of the security zone to which this room is assigned via the "Security room type". |
| Subzone code | The short name of the subzone to which this room is assigned via the "Room type security". |
| Subzone designation | The long name of the security zone to which this room is assigned via the "Security room type". |
| Room type Security Designation | The long name of the "Security room type" to which this room is assigned. |
Security areas
This group includes features for classifying and managing security areas for people and rooms. It is used to assign access rights and control sensitive areas within the organization.
| Property | Description |
| Responsible room security area - first name | The first name of the person defined as responsible in the security area. |
| Responsible room security area - eMail | The e-mail address of the person defined as responsible in the security area. |
| Room Safety area Designation | The long designation of the security area to which the room is assigned. |
| Responsible room security area - last name | The surname of the person defined as responsible in the security area. |
| Responsible room Security area - Telephone | The telephone number of the person defined as responsible in the security area. |
| Responsible room Security area - Mobile phone | The mobile phone number of the person defined as responsible in the security area. |
| Room Security area Code | The abbreviation of the security area to which the room is assigned. |
