After an export to financial accounting with incorrect allocation data, you can use the debit position to initiate a correction in your financial accounting system.
Prerequisites:
A previous debit position has already been transferred to the financial accounting system
In the meantime, changes have been made to rental or operating cost payments to be posted in lease agreements
Procedure in the FM Portal
Path to the starting point: Property Management - Leasing - Debit Position
Select the company and the billing month for which you want to correct the debit entry.
Click on Correction in the toolbar and confirm the prompt.
Note: If the buttons in the toolbar are not clickable, select the corresponding menu item from the menu above.
The correction is now being created. To complete it, click Start Approval in the toolbar.
The company’s lease agreements are checked for discrepancies with the debit position for this billing month. The difference from the debit position is calculated and added to the debit position as a correction.
Tip: You can treat the adjustment like any other debit position, e.g., export it to your financial accounting system. The adjustments must be performed for every month in which a change has occurred. Please note that the adjustments may need to be created for two companies if base rent and advance payments for common expenses have been assigned to two different companies.
Tip: If you only want to correct the debit entry for one company, check the box for "No other companies" in the dialog box.