It is possible to have a scanned invoice verified before further processing. Once the verification is complete, this PDF file is marked with a stamp stating “The original matches the scan.” This feature must be enabled in advance by an administrator.
Procedure in the FM Portal
Path to the starting point: Basic Data - Companies & Addresses
Search the list for your company/agency’s entry.
Open the entry.
Go to the More Communication section and click New there.
In the Type field, select SCAN/Scanner.
Enter a description and the scanner’s sender email address in the Address/Number field.
Enter the position 1.
Click Save in the toolbar.
If you want to add more scanners for this feature, repeat steps 3–7 and increment the number in the Position field.
You have activated the function. If the scanned invoice is not reviewed and approved by the person processing it, they cannot create the invoice.