Input tax quotation

As a landlord, you want to allocate the input tax to the apportionable amount according to the allocation ratio. The tax loss should be posted to an expense account. To do this, you need to perform some preparatory steps in eTASK.

The allocation ratio is calculated to the exact day of service provision and is based on the ratio of rented area to total area (similar to the "Rental Overview" report).

As soon as an incoming invoice is subject to the allocation ratio, the input tax is posted to the G/L account specified in the configuration parameter.

Example: Invoice -> Leased building

80% of tenants are eligible for input tax credit

20% of tenants are not eligible for input tax

Prerequisite

You have administrative rights in the portal
There is input tax that is not deductible for the expense
The distribution keys must be available
An invoice showing the tax must be available

Procedure in the FM Portal

Create configuration parameters for the company-specific allocation of input tax

In the portal, the G/L account can be configured via a configuration parameter. To create this, click on System Settings - Basic Data - Basic Information - Companies
Select the company you want to edit by clicking the Edit button.
Go to the Tax Accounts section
Click the Edit button next to the corresponding entry.
In the Input Tax Allocation Accounts section, select the G/L account.
Click Save in the toolbar.
Form for tax account setup with fields for company, tax rate, input tax, VAT, and non-deductible input tax quotation accounts
Determine the proportion of tenants in the building who are not eligible for VAT deduction (down to the day) and record it in the incoming invoice

Path to the starting point: Property Management - Property Accounting/Cost Entry - Incoming Invoices - Incoming Invoices

Select the incoming invoice using the Edit button.
In the Partial Service / Invoice Item section, click Edit.
Select the building allocation key.
Screenshot of eTASK software interface showing distribution of operating costs and input tax quotation for building TST-Test03 with 4% quotation
Note: The calculated percentage is displayed. However, this can also be edited.
Click Save.
Click on Approve + Post. Another posting will be made to allocate the input tax.

Note: If the purchase invoice is canceled, this posting is also reversed.

Note: Cash discount payments are also taken into account.

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