Data correlations in the operating cost statement

Property Management

IC2683

Operational Costs

Administrator

Property Management

A properly functioning operating cost statement in the FM portal relies on several basic links. If, for example, certain items from an incoming invoice do not appear in the operating cost statement, this is usually due to breaks in these links.

Schematische Darstellung der Betriebskostenabrechnung mit Verknüpfungen zwischen Eingangsrechnung, Kostenumlagen und Mietvertrag

Animated illustration of the relationships

Schematische Darstellung der Betriebskostenabrechnung mit Eingangsrechnung, Kostenumlage und Mietvertrag, sowie Energieverbrauchsabrechnung

Assignment 1: Cost Type - Building

Path to the starting point: Control Panel - Property Management - Operating Cost Settlement - Operating Cost Settlement Profiles - Cost Categories - Operating Cost Categories per Building

Check here to see if a building is assigned to the operating cost type.

Form fields for operating cost type and allocation key, showing BLeTASK Berlin water costs and BLeTASK-L175 Berlin office building selections

Assignment 2: Cost Type Allocation Key

Path to starting point: Control Panel - Property Management - Operating Cost Settlement - Operating Cost Settlement Profiles - Cost Types - Operating Cost Types per Building

Check here whether the building assigned to the operating cost type has a building allocation key.

Form fields for operating cost type and allocation key, showing selections for water costs in Berlin and rental area allocation for an office building

Assignment 3: Allocation Keys - Rooms

Path to starting point: System Settings - Property Management - Operating Cost Settlement - Operating Cost Settlement Profiles - Allocation Keys - Building Allocation Keys

Check whether the correct rooms are assigned to the building allocation key.

Screenshot of CAFM software showing building allocation key form and associated rooms list for CGN-AK52 Porz-Wahn, with rental area details

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Operating cost accounting

Recommendations for learning eTASK.operating cost accounting

Calculate building

Categories in the operating costs overview

Configuration options

Possible actions in billing

Evaluations in eTASK.operating cost accounting

Further helpful tips on operating cost accounting

Special scenarios

Standard scenario

Create operating cost element

Example: Water and wastewater billing

Report: Heating areas per rental agreement and building

Settlement scenario: Default risk

Settlement types in eTASK.operating cost settlement

Billing scenario: Post operating costs via operating contract company

Create accounting year

Create building cost center

Report: Control of BK-relevant partial services

Create building allocation key

Delete billing year

Further evaluations

Customize SEPA texts for tenant invoices

Mark accounting year or objects as completed

Settlement scenario: Operating cost-free G/L accounts per rental agreement

Download all invoices relevant to operating costs for a tenant in one year as a PDF file

Settlement scenario: flat-rate operating costs

Merge all invoices in a billing period into one PDF

Settlement scenario: Exclude buildings from operating cost settlement

Reopen a billing year or object marked as completed

Settlement scenario: Integrating maintenance invoices into the operating cost settlement

Billing scenario: Manual costs for a building

Report: Annex to the operating cost statement

Billing scenario: Manual costs for one tenant

Report: Operating cost accounting

Calculate operating costs for a year

Settlement scenario: Exclude rental agreements from operating cost settlement

Copying operating cost types and allocation keys to a building

Settlement scenario: Reduction of the allocation key for an operating cost type

Make corrections (debit position)

Settlement scenario: Assign invoices to an operating cost year

Billing scenario: Apportion invoices

Carry out cumulative corrections (operating cost settlement)

Manually assign cost elements to the period

Settlement scenario: Exclude locations from operating cost settlement

Options for reporting VAT on operating cost statements

Settlement scenario: administration costs