You can define so-called SEPA texts for tenant invoices, such as utility bills, which will appear on all tenant invoices generated. The following scenarios should be considered:
No SEPA mandate, credit balance (KSMG): The text stored for this data record is used if there is no direct debit mandate for the corresponding vendor and the tenant invoice is a credit balance.
No SEPA mandate, receivable (KSMF): The text stored for this data record is used if there is no direct debit mandate for the corresponding vendor and the tenant invoice is a receivable.
SEPA Mandate, Credit Balance (SMG): The text stored in this data record is used if a direct debit mandate exists for the corresponding vendor and the tenant invoice is a credit balance.
SEPA Mandate, Receivable (SMF): The text stored for this data record is used if a direct debit mandate exists for the corresponding vendor and the tenant invoice is a receivable.
Intercompany (INTERCMP): This scenario applies to companies within a holding company. If you are interested in using this scenario, please contact eTASK Support: support@etask.de.
Intracompany (INTRACMP): This scenario applies to invoices issued within a single company. If you are interested in using this scenario, please contact eTASK Support: support@etask.de.
Procedure in the FM Portal
Path to the starting point: System Control - Property Management - Operating Cost Settlement - OC Invoice Profiles - SEPA Texts for Invoices
Open the record for which scenario you want to enter a text.
Enter the desired text in the "Text on the Invoice" field. You can use the specified text variables. These will be replaced by the respective value on the tenant invoice.
The following text variables can be used:
[Payment Date]
[Landlord]
[Landlord-Account Holder]
[Landlord-BANK]
[Landlord-IBAN]
[Landlord BIC]
[Tenant]
[Tenant's Bank]
[Tenant-IBAN]
[Mandate Reference]
[Creditor ID]
Click Save in the toolbar.
Example: For the text "We will transfer the outstanding amount to account DE02370502990000684712 by May 18, 2018," enter the following text: "We will transfer the outstanding amount to account [Tenant-IBAN] by [payment date]."
The stored text will appear on all tenant invoices that match the selected scenario.