To book a room, it must be designated as a meeting room in the FM Portal. You can also provide additional details about the meeting room so that it is filtered correctly when selecting criteria during the booking process.
This is done using a form. The basic function of forms is described in this article: 📄 Formulare IC1105
Prerequisite
The room(s) that make up the meeting room have already been created
Procedure in the FM Portal
Path to the starting point: Infrastructure Building Management - Room Reservation - Meeting Rooms
Create a new record in the table.
1.1 If the meeting room consists of several rooms combined, select the "Room combined" checkbox.
Note: If the room is a combinable room, be sure to select the "Combined Room" checkbox before saving for the first time. It is not possible to define the room as a combinable room after the fact.
2. Fill in the required fields.
Enter a room name.
Select the created room in the Room / Workstation section.
In the Equipment section, under Capacity, enter the number of people the room can accommodate as well as the number of LAN network connections.
If billing is planned, enable the "Calculate room costs?" feature and enter the price per hour or part thereof [€].
If catering is planned, enable the "Catering available?" option and select the type of individual catering.
Form sections for room equipment, billing, Exchange server connection, and catering options with input fields and dropdowns
Note: It is recommended that you keep the "Room bookable" checkbox unchecked until the room is fully configured.
3. Click Save in the toolbar.
4. (If this is a combined room) In the "The following rooms are combined" section, assign the meeting rooms from which the meeting room is combined.
The meeting room has now been created.