If the journal entries cannot be assigned automatically because they do not meet the requirements for automatic reconciliation, you must create the payment assignments manually. General ledger entries can only be assigned manually.
Procedure in the FM Portal
Path to the starting point: Property Management - Payment Transactions - Bank Entries - Not Fully Assigned
Open the bank transaction you want to assign.
In the Assign Bank Entry section, you can make 4 types of assignments.
Vendor: Click Vendor if you want to assign the payment transaction to a vendor.
Select the vendor. The vendor’s open items will be listed.
Select an incoming invoice or a contract to which you want to assign the payment.
Click Apply.
The entry has been assigned to the selected invoice or contract.
Tip: If you want to assign a posting to a vendor without an invoice, use the Without Debit Position section.
Customer: Click Customer if you want to assign the payment entry to a customer.
Select the customer. The customer’s open items are listed.
Select an outgoing invoice or a contract to which you want to assign the payment.
Click Apply.
The entry has been assigned to the selected invoice or contract.
Tip: If you want to assign a posting to a customer without an invoice, use the Without Debit Position section.
G/L Account: Click G/L Account if you want to assign the payment entry to a G/L account.
Select the general ledger account.
Check the amount. The amount of the entry is entered automatically, but you can adjust it.
Enter a comment for the entry.
Click Apply.
The entry has been assigned to the selected G/L account.
Payment run: Click on Payment run if you want to assign the payment entry to a payment run.
Select the payment run.
Click Apply.
The entry has been assigned to the selected payment run.