Invoices related to operating costs can be allocated to tenants using eTASK Operating Cost Allocation.
Differences from the standard scenario:
In addition, the invoices are allocated to the tenants.
The prorated amounts are billed to the tenants.
You are familiar with the “Standard Billing” billing scenario
Path to the starting point: Property Management - Property Accounting/Cost Entry - Incoming Invoices - New Incoming Invoice
Create a new invoice for the company. Enter Incoming InvoiceEnter Incoming Invoice
Create an invoice line item for the invoice. Enter Invoice Line ItemsEnter Invoice Line Items
In the "Allocation to Operating Costs" section, select the period to which the invoice should be allocated for the "Operating Cost Relevant for Period" attribute.
Depending on how you want to allocate the invoice item, enter the data required for the respective scenario according to the following table:
Scenario | Procedure | Impact on operating cost allocation |
|---|---|---|
You want to charge a cost center | In the "Allocation to Operating Costs" section, select the value "Cost Center" for the "Allocation" attribute. | The cost center is charged with the partial service amount for the specified period. The rooms are charged according to the operating cost type definition and the allocation formula. If more than one building is assigned to the cost center, the costs are allocated taking into account the operating cost type and the allocation key. |
You want to apply a distribution formula | In the Distribution to Operating Costs section, select the value “Distribution Formula” for the Distribution attribute and choose the distribution formula to be applied below. | The buildings included in the distribution formula are allocated on a percentage basis according to the operating cost type definition and the allocation keys. The amounts are determined at the time of the operating cost settlement. |
You want to allocate the bill to a building | In the "Allocation to Operating Costs" section, select the value "Building" for the "Allocation to Operating Costs" attribute and select the building to be charged below. | The building or the tenants in the building are allocated a share of the invoice according to the operating cost type definition and the allocation key. |
You want to allocate the invoice to rental areas | In the "Allocation to Operating Costs" section, select "Rental Areas" for the "Allocation to Operating Costs" attribute and choose the rental areas to be charged below. | The costs are allocated to the rooms in the rental area according to the operating cost type definition and the allocation key. |