With this billing method, utility costs are allocated to all buildings according to a selected allocation key, in proportion to the leased space within each building. Within each building, the costs are then allocated to all leases therein. The allocation is based on the proportion of leased space.
Note: This operating cost billing scenario is only possible if eTASK.Energy Consumption Billing is installed. It is also closely related to the “Standard Billing” scenario. The description provided here should be understood as supplementary to or deviating from the standard billing process. This means that the steps in the standard billing process must also be performed, and the underlying data generated there must be available, in order for this billing scenario to be successfully executed.
Advantages:
After configuring this consumption billing variant, only the meter readings need to be logged for successful billing.
Disadvantages:
It is not possible to track on a monthly basis which tenant is assigned which consumption
Losses are neither traceable nor billable
Tip: Always configure consumption billing before recording the first meter readings. This ensures that the configuration for allocated costs is applied immediately. If you make the settings later, you must manually add the cost allocations to ensure correct billing.
Differences from the standard scenario:
The consumption costs recorded in eTASK.Media Supply are allocated instead of invoice amounts
Steps 10 and 12 of the “Standard Billing” billing scenario are omitted
Prerequisite
You are familiar with the “Standard Billing” billing scenario
The building records are available
The lease agreement records are available. The rooms in the lease agreement are located in the building
The billing distribution key for the relevant year is available
The meter record is available
Procedure in the FM Portal
Path to the starting point: Technical Building Management - Energy Consumption Billing - Meters
Before you calculate the building’s operating costs in eTASK.Operating Cost Settlement:
Open the data record for the meter you want to configure.
In the Meter Data section, select “Annual” from the Reading Period dropdown menu.
In the Billing section, select “Relevant for operating cost billing” in the Billing Type dropdown menu. The fields below will be enabled.
In the Allocation Formula dropdown, select the allocation key for the relevant year.
In the "Deviating G/L Account" dropdown, select the G/L account where consumption costs are recorded. This G/L account must match one of the G/L accounts from Step 3 of the "Standard Billing" billing scenario.
Enter the meter readings.
Perform the operating cost calculation.
In the Operating Costs module, click on the building in the Operating Costs menu tab of the menu tree, and then click on the Costs/Billing tab in the workspace.
The consumption costs are displayed there and have been allocated to the buildings in proportion to their floor area.
