The hours account archive is a master data table that is updated every year on 31.12. with the data from the current year. This means that a history of all hourly accounts can be found here at any time.
Identification
In this info area you will find information that can be used to identify the data record. This is usually the code and the name, together with other important information.
| Property | Description |
| Year | The year to which the line refers. |
| Month | Indication of the month for which this line is valid. All values always refer to the last day of a month that has elapsed. |
| Surname | The surname of the person for whom the line is valid. |
| First name | The first name of the person for whom the line is valid. |
Overtime
This group contains characteristics of overtime worked by an employee in the archive time account. It contains information such as the number, period and status of the overtime hours.
| Property | Description |
| Target hours | The number of hours that should be worked in the specified month according to the contract. Public holidays at the place of work are taken into account if they are stored in the system. |
| Actual hours | The actual working hours registered via time recording for the month. |
| Hours Difference | Target hours minus actual hours equals this difference. |
| Flexitime Hours | The total number of hours booked in the specified month with the EAN "GLAZ. |
| Overtime paid out | The number of hours for which a request for payment has been submitted and approved for the month. |
| Hourly account per month | Actual hours minus target hours minus flexitime hours minus overtime paid out equals the net working time for the month. With 100 actual hours and 100 target hours, 8 hours of flexitime and 12 hours of paid overtime, this results in an hourly account of -20 for the month. |
| Hourly account | In this column, the value from the previous year's hourly account is added to the total of all values from the hourly account in the month to arrive at the total of the current hourly account. |
| Hours account previous year | The value of the hours account column is displayed here with the key point 01.01. of the current year 00:01. This value is determined once at the start of the year and saved. |
Vacation
This group contains characteristics relating to employees' vacation periods and entitlements. It includes information such as vacation days, remaining vacation and special vacation types in the context of the archived hourly account.
| Property | Description |
| Vacation entitlement | The number of contractually agreed vacation days for the calendar year. If applicable, pro rata for incomplete years. |
| Remaining vacation previous year | The number of vacation days not taken in the previous year. This value is determined and saved together with the "previous year's hours account". |
| Vacation taken in the month | The total number of vacation days taken up to the last day of the month. The decisive factor for this is an entry in the performance records with an EAN "URLA****". |
| Vacation taken in the year | The accumulated "vacation taken in the month" values up to the current day. |
| Remaining vacation | Vacation entitlement plus remaining vacation from the previous year minus vacation taken in the year minus planned until the end of the year. This sum is carried forward to the next year on 01.01. at 00:01 as "Remaining leave from previous year". |
