9-Step Guide: BIM Implementation
In this article
This guide covers everything from the initial setup of the eTASK BIM module to importing the first 3D model. After completing these 9 steps, users can utilize the building model in the BIM Explorer.
Prerequisites
Before starting the 9 steps, the following conditions must be met:
Access to an eTASK installation (on-premises or hosted)
eTASK BIM module purchased and license activated
BIM Server installed and connected to the portal
Administrator rights in eTASK
BIM model available in IFC2x3 format (exported from Revit or another BIM program)
Step 1: BIM Server Installation and Configuration
The BIM Server is the central component for processing and managing 3D models.
Install the BIM Server on a dedicated server or use a hosted instance
In the eTASK portal, navigate to: Control Panel → Portal Options → Portal Management → System Configuration
Enter the URL of the BIM Server in the configuration parameter "BIMSERVERURL" (e.g.
https://bimserver.ihrefirma.de)Configure the access credentials (username and password) in the "BIMSERVERUSERNAME" & "BIMSERVERUSERPASSWORD" parameters
Test the connection to the BIM server by selecting the menu item "Portfolio (BIM) → Open BIM Explorer"
Step 2: Check system requirements and permissions
Log in to the eTASK portal
Navigate to: System → Licenses
Check whether the eTASK.BIM license is activated
Navigate to: System Settings → Portal Options → Rights Management → Groups and Rights
Ensure that the user group {eTASK.BIM (Edit)} exists
Assign yourself and future BIM users to this group
Step 3: Enable Dynamic Import
Dynamic Import must be enabled for the automatic mapping of IFC entities.
Navigate to: Control Panel → Portal Options → Portal Management → System Configuration
Search for the parameter DYNAMICIMPORTENABLED
Set the value to 1 (enabled)
Save the change
Optionally, restart the application pool to apply the change immediately
Note: With Dynamic Import enabled, IFC entities are automatically mapped to eTASK objects; all mappings must be configured manually beforehand.
Step 4: Prepare the IFC model
Before importing, the IFC model must meet basic quality requirements.
Check whether the IFC model has a unique IFC GUID for the building (IfcBuilding)
Ensure that the model has been exported in IFC2x3 Coordination View
Open the model in Revit or an IFC viewer for quality checking
Check the structure: Property → Building → Floors → Rooms
Verify that spaces (IfcSpace) are present and correctly named
Optional: Perform a model check in Revit
📄 eTASK Modellanforderungen (EMA) IC2649
Step 5: Configure BIM profiles
BIM profiles define which information from the model is required for FM operations.
Navigate to: Control Panel → Portfolio (BIM) → BIM Management → BIM Profiles
Open the default profile or create a new profile
Define the required fields
Define the required tables for site, building, floors, and rooms
Save the profile
📄 EMA-009: IFC-Objekte müssen Anforderungen von kundenspezifischen BIM-Profilen erfüllen IC2664
Step 6: Import the IFC model
Now the actual import of the BIM model into eTASK takes place.
Navigate to: Portfolio (BIM) → BIM Explorer
Click on Create New Model
Select an existing building or check the box next to New Building to automatically import the property and building from the model
Upload the IFC file
Enter a model name and, optionally, a description
Start the import
Wait until the import is complete (5–30 minutes, depending on the model size)
Check the import log for errors or warnings
Note: The "New Building" option automatically imports the building structure (property, building, floors) from the IFC model.
Step 7: Configure IFC mapping
IFC mapping defines how IFC entities are translated into eTASK objects.
Navigate to: System Settings → Portfolio (BIM) → BIM Model Management → Models
Open the previously imported model
Open the dynamic mapping via the "Tools → Edit Mapping" button
Define the mapping (Ifc_Space to Rooms (FL_RAUM_T))
Save the configuration
📄 BIM Klassen (IFC Entities) IC9705
Step 8: Validate the data transfer
After the import, the transferred data must be checked.
Navigate to: Portfolio (BIM) → Property Cadastre → Rooms
Filter by the imported building
Check whether all rooms from the model have been created
Check room names, room numbers, and area specifications
Navigate to the other imported objects (e.g., doors, workstations)
Check the completeness and accuracy of the attributes
Correct any incorrect assignments in the IFC mapping if necessary
If necessary, perform another import (with updated mapping)
Step 9: Test the BIM Explorer and inform users
Finally, test the model and inform the users.
Open the BIM Explorer via: Portfolio (BIM) → BIM Explorer
Select your imported building
Test navigation in the 3D model (rotate, zoom, show/hide floors)
Check whether object information is displayed correctly
Test the selection of rooms and building components
Inform users about the availability of the 3D model
Highlight important features (e.g., object selection, ticket creation)
Collect feedback on model quality and usability
📄 Die Bedienelemente im BIM-Explorer IC2470
📄 Ansicht ändern im BIM Explorer IC2471
After Commissioning
After successful commissioning, you can use additional BIM functions:
Create service tickets from the model – [LINK: Create service ticket / BCF file from the BIM Explorer]
Visualize workstations in the model – Integration with room booking and desk sharing
Import additional models – for other buildings or model revisions
Establish BIM processes – Define workflows for planning, construction, and operations
Further information
W 📄 Kontrolle BIM Mapping und Profile IC10378
[LINK: What eTASK BIM offers] [LINK: FAQ on eTASK BIM] [LINK: BIM Management]